Management Assistant

At Hitachi Energy our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories.  Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation  
Are you a well-organized, co-operative and service-minded person who thrives in a busy and fast-paced environment? For our Hitachi Energy Research Center in Västerås, Sweden we are looking for a Management Assistant who will keep things running smoothly in the organization.
Your responsibilities
Ensure that center’s administrative work is conducted in a highly efficient manner, and support center employees, thesis workers and temps in administrative matters
Arrange meeting appointments, prepare agendas, take follow up actions points
Responsible for keeping electronic registrations up to date and maintain templates for different administrative process
HR administrative support
Act as a point of contact for internal/external enquiries by phone and email, initiate actions and make judgments about urgency of issues
Book all travel at the most cost-effective way with respect to the safety and environment
Arrange business critical internal/external events
Coordinate and book Health and Safety meetings and trainings
Beside this, you can also expect to have the possibility to handle a variety of tasks and internal project with the focus to make sure we have an efficient and appealing workplace

Your background
To enjoy this position, you need to be responsible, communicative and an expert at providing great service.
You thrive when developing – both yourself and the business
Apart from a natural customer service instinct, you need the following to succeed in this role:
Excellent organizational skills with the ability to prioritize efficiently
Positive attitude with a high level of “problem-solving” mindset
Excellent communication skills in Swedish and English, both written and verbal
Solid knowledge of the MS Office tools and knowledge of SAP is an advantage
Experience of working in a multinational company
A minimum of 5 years relevant experience within administration, support, project assistance or similar
High level of integrity and responsibility (discretion and confidentiality)
Ability to work independently and to manage own daily schedule

More about us
Are you ready for a new exciting challenge? Does the above description sound like you? Welcome to apply before June 16! Applications will be reviewed on an ongoing basis, so don’t delay – apply today!    
Recruiting manager Alireza Nami, +46 107-38 62 65, will be happy to answer your questions regarding this position. Union representatives - Sveriges Ingenjörer: Bo Westman, +46 107-38 38 04; Unionen: Karin Ulvemark, +46 107-38 51 42; Ledarna: Christer Fridlund, +46 107-38 29 12. All other questions should be directed to Talent Partner Renée Lundgren, +46 107-38 54 75.
Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world’s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries. Headquartered in Switzerland, we employ around 38,000 people in 90 countries and generate business volumes of approximately $10 billion USD. www.hitachienergy.com