MANAGEMENT ASSISTANT

MANAGEMENT ASSISTANT – GROUP REAL ESTATE, INGKA GROUP
WHY WE LOVE YOU?
You are self-reliant and motivated to work as part of a team as well as independently? You are a curious person that enjoys being part of a complex business, high pace environment and you have an urge to understand the content on detail level, the bigger context in which you operate, as well as how the work is being carried out?
You have a can-do attitude and deliver to deadlines. You have a passion for providing support as well as bringing stability to an organization by organizing, structure and providing sufficient administrative routines. At the same time, you are also able to think out of the box to improve and find smarter ways of working. This paired with a preference to work proactively, keeping an overview and a long-term plan, as well as having a plan embracing the details.
You have a down to earth attitude, show integrity in both business and people matters, you create trustful relations, collaborate, and co-create cross all core businesses in Ingka. The IKEA values are important to you and you are able to handle a constantly changing environment with many different stakeholders and demands.
You communicate well in English, both verbally and written. You are also creative and a good communicator and have the ability to understand complex information and communicate the essential message to different target groups in an adequate way.
You have knowledge in the following areas:
· Proven advanced training in business management, strategic communication or equivalent
· Leadership skills and experience
· Evidence of experience and understanding from working with processes within Ingka
· Experience from Leading and managing projects
· Excellent listening, verbal, written and presentation communication skills in English language
· Experience from business transformation is a great advantage.

YOUR RESPONSIBILITIES
In this role you will assist the Group Real Manager, supporting, contributing and leading across a range of initiatives, projects and operational tasks.
You will work as part of the Group Real Estate management team with the specific key responsibilities to
· Plan, coordinate and administrate the business year cycle, the management meeting structure and the official governance connected to Real Estate
· Lead specific assignments and projects connected to Group Real Estate agenda
· Prepare, organise and co-ordinate various internal and external meetings, forums and conferences, including preparation material, minutes, following up on actions, etc.
· Organize Real Estate & Expansion Committee (REC) and support and coordinate participation and contribution from Group Real Estate in Investment committee (IC)
· Provide Real Estate Manager and Management team with administrative support in daily business
· Act as representative for the Group Real Estate Manager in various initiatives and forums, actively contributing and influencing the output
· Manage various contacts, internal and external, to ensure prioritization, provide guidance and field initial queries; as well as manage Real Estate internal communication hubs
You will report to the Group Real Estate Manager and be part of the Real Estate Management team. This position is placed in Malmö, Sweden.
ABOUT THIS WORK AREA
As engaged, open minded and curious experts in all parts of the Real Estate business we take responsibility for the total business across the Ingka core businesses as a trustworthy, appreciated and wanted business partner. We secure new and maintain existing physical locations in order to meet the needs of the many people. We provide strategic insight based on our knowledge and understanding of the real estate portfolio in Ingka. We take the lead in delivering safe, compliant, sustainable and innovative property solutions – with Democratic design and life cycle cost on top of our mind. We actively maintain and secure that our properties are kept in relevant shape for the business.
QUESTIONS AND SUPPORT? LET'S CONNECT!
If you have questions regarding the recruitment process or other practicalities, please get in touch with Carl-Johan Petri carljohan.petri@ingka.ikea.com
Please send in your application, consisting of a CV and a cover letter in English as soon as possible and please note that we will be interviewing continuously. So hurry and apply! We are looking forward to receive your application and we would love to meet you and see you as part of our amazing team.