Management Assistant E-mobility

We are looking for a Management Assistant to the Vice President for Electromobility (ETP). This position is located in Gothenburg, Sweden.

The position is providing great opportunity for someone with career ambitions that wants to grow in a very exciting and challenging environment while having an ambition to do more than ordinary assistant. It’s a position with a high level of responsibility and the right candidate will act as the glue of the Leadership team.


You drive the overall development of the department, in line with priorities defined by the Electromobility Leadership team. You will lead in your area of scope, and secure the implementation, usage and continuous improvements of global ways of working.

The right candidate has an open and positive attitude, coming to the office with a contagious smile, is flexible and like to work in a high pace environment. The candidate will work proactively and should have the ability to work on own initiative. The job requires good networking; therefore, great ability to communicate, orally and verbally, and to work with people on different levels and in different areas is essential. If you are also curious and love to find new ways of working with different platform and IT tools such as Microsoft Teams, we believe that you will be a perfect fit for this role.


To be successful in this position you need to have a high level of integrity and ethics, dedication, commitment, loyalty, and sound judgment. You will also need to be proactive and experienced in handling a wide range of executive and administrative support. Finally, you must be exceedingly well organized and flexible.


Main activities & Responsibility
Work proactively to support the VP and the leadership team by providing an efficient and professional service by managing day-to-day issues, support and follow-up plans and activities
Plan, organize and take minutes in the department meetings
Lead activities for the Electromobility Leadership team, including Execution Plan formulation and implementation
Prepare Electromobility Leadership team for the governance milestones and major events, including presentations as needed
Actively support and coach the VP and the Leadership team by preparing, taking part of and facilitate a structured continuous improvement work
Support the Vice President with travel, business, general administration and agenda proposition and planning
Responsible for the department’s administrative routines as well as proficiency in IT tools such as MS Office, Teams, SharePoint, SAP/R3, EBD, Origo
Responsible for the information flow within the department including team building and departments events
Be actively involved in the onboarding on new members by providing information about the way of working and tools
Implement benchmarked tools/activities within other departments in the same organization

Qualifications
Positive mind-set and attitude
Problem-solving and decision-making skills
You have a proactive approach and like to drive activities
Strong organizational skills and ability to multitask
Ability to act as gatekeeper and escalate relevant information to the Leadership team as needed
High standard of professionalism and to operate with highest level of integrity
Ability to treat confidential information with appropriate discretion
Very strong integrity, courage, social competence, and networking skills
You have an international approach/interest and a global mindset with advanced skills in English
You have strong skills in IT systems in general and O365 in particular
Communicate effectively by using modern methods and be able to influence a variety of stakeholders including leadership
Ability to take ownership of the tasks and organize, structure and prioritize a wide range of issues in an effective way
Knowledge about the Volvo organization and administrative routines is an advantage
Relevant education and experience from similar positions