Management Assistant EAE Purchasing

Management Assistant EAE Purchasing


The transport industry is developing in a higher pace than ever before and we at Volvo Group want to shape the future of transportation. We are fully committed to the Paris agreement targets and our long-term ambitions are clear. We will become 100% fossil free, 100% safe and 100% more productive. Sustainability is at the heart of everything we do in the Volvo Group.
You love our planet, you love to drive change and you love to move forward. By 2030 more than 35% of our global shipments of vehicles should be electric. Furthermore, we want to lead the way to a fossil free society. Would you love to shape this future of transportation together with us? Join us and make a difference for our society!


Who are we?


The area of Electromobility, Autonomous & Electronics Purchasing is characterized by a dynamic environment with fast moving technology, new business models, varying demands from customers and a full focus on quality, safety, and sustainability amongst others.
You will join a passionate team, creating business value in an open and multicultural, dynamic environment with highly innovative products. We are team players, with energy and creativity, who drive change and strive for the best in order to deliver results. We like challenges, having fun and are committed to customer and Volvo Group success. We work closely together with our cross functional stakeholders both in the internal and external ecosystem and we believe we are here to make a difference.


What are we looking for?


We are looking for a Management Assistant to the Head of Electronics and Energy Management Purchasing (EEM) and the Head of Autonomous Solutions Purchasing.


The position has more management coordination activities than pure assistant tasks and is a great opportunity for someone that wants to grow in a very exciting and challenging environment while having an ambition to do more than ordinary assistant work and has career ambitions. It’s a position with a high level of responsibility and the right candidate will act as the heart of the Management team.

Who are you?


The right candidate has an open and positive attitude, coming to the office with a contagious smile, is flexible and like to work in a high pace environment. The candidate will work proactively, independently and should have the ability to work on own initiative. The job requires good networking; therefore, great ability to communicate, in written and verbally, and to work with people on different levels and in different areas is essential.


To be successful in this position you need to have a high level of integrity and ethics, dedication, commitment, loyalty and sound judgment. You will also need to be proactive and experienced in handling a wide range of executive and administrative support. Finally, you must be exceedingly well organized and flexible.


Main activities & Responsibility
Support with travel, business and general administration and agenda proposition and planning
Be a member of the EEM Management Team, coordinate and manage day-to-day issues, support and follow-up plans and activities
Plan and organize and take minutes in the department meetings
Prepare documents, presentations and reports supporting either Department or Governance foras
Actively support and coach Management by preparing, taking part of and facilitate a structured continuous improvement work
Responsible for the department’s administrative routines as well as proficiency in IT tools such as; MS Office, Teams, Sharepoint, SAP/R3, EBD etc
Continuously improve administrative routines
Manage budget and cost follow up
Responsible for the information flow within the department including team building and events
Contribute to a good teamwork within the department
Drive, coordinate and follow-up Project administrative topics
Be active part of the Electromobility, Autonomous and Electronics Purchasing assistant network.

Qualifications
Experienced, well-educated and efficient with a solid background
Holistic view and understanding of both Volvo Group Purchasing and the Volvo Group Business
Very strong integrity, courage, social competence and networking skills
You have an international approach/interest and a global mindset with advanced skills in English
You have good knowledge of the IT systems (advantage if systems used within Volvo)
You have good administration and communication skills, are service-minded and flexible, have the ability to co-operate, to handle sensitive and confidential information and have personal integrity
Ability to take ownership of the tasks and are able to organize, structure and prioritize a wide range of issues in an effective way
Excellent interpersonal & networking skills
You have a proactive approach and like to drive activities
Knowledge about the Volvo organization and administrative routines is an advantage
Relevant education and experience from similar positions

Jenny Lilliehöök, People & Culture Business Partner, Group Trucks Purchasing, +46 31 3229057
Emmanuel Perrod, Head of Electronics and Energy Management, +33 665863590
Henrik Häggström, Head of Autonomous Solutions Purchasing, +46 739026215


Volvo Group takes first place in Happy at Work ranking 2019 in the category of companies with more than 5,000 employees. We also received the "the Great Place to Work" label awarded to the best companies where the employee experience is based on trust in relationships and equality for all. So don't hesitate any longer, apply now!


Did you know? For many years, as a “disability friendly” company, Renault Trucks SAS has been committed to including people with disabilities in our professional environment.