Management Assistant Purchasing Powertrain

Management Assistant Purchasing Powertrain – Europe
We are now looking for an assistant for purchasing Vice Presidents located in Europe.

Mission
Administrate the daily administrative actions
Coordinate management teams activities
Provide high-level, confidential and administrative support to both VPs and teams
Work proactively to support the VPs and their leadership teams in providing an efficient, effective and professional service
Contribute to our customers success and satisfaction
Recruit, train and manage potential assistant apprentices

Responsibilities
Support the Vice Presidents with travel, business and general administration and agenda proposition and planning
Coordinate and manage day-to-day issues, support and follow-up plans and activities
Plan and organize and take minutes in the strategic and operative department meetings
Prepare documents, presentations and reports
Responsible for the department’s administrative routines as well as web based sharepoints and Teams
Continuously improve administrative routines
Manage budget and cost follow up
Responsible for the information flow within the department including team building events
Contribute to a good teamwork within the department
Drive, coordinate and follow-up Project administrative topics
Coordinate activities with the other assistants in Gothenburg, Sweden and in Lyon, France.
Administrate Project issues and coordinate data gathering and statistics
Facilitate and coordinate the office building

Qualifications
You have an international approach/interest and a global mindset with advanced skills in English
You have good knowledge of office 365 and IT systems usage (advantage if systems used within Volvo)
You have good administration and communication skills, are service-minded and flexible, have the ability to co-operate, to handle sensitive and confidential information and have personal integrity
Ability to take ownership of the tasks and are able to organize, structure and prioritize a wide range of issues in an effective way
Excellent interpersonal & networking skills
You have a proactive approach likes to drive activities
Knowledge about the Volvo organization and administrative routines is an advantage

For any further information, please contact:
Sofie Jarl, Powertrain Project Office Director, +46 739 02 59 21
Olof Nilsson, Purchasing VP Base Engine, +46 739 02 53 46