Marketing Coordinator

Join us in helping patients with rare diseases. At Egetis Therapeutics we challenge the status quo for the benefit of those in need. We offer an open, positive and supportive culture where everyone can be their best. Through trust, we work seamlessly across functions. As an employee you are empowered and encouraged to have an entrepreneurial spirit, enjoying an organization with conscious and efficient decision-making. We also take pride in having a great working climate!

Our vision is to bring unique life-improving therapies to patients with rare diseases. Egetis Therapeutics currently has two drug candidates in late-stage clinical development, and we are continuously seeking opportunities to grow our pipeline. We are now on an exciting journey to establish our own teams for product launches in Europe and North America.

We are committed, courageous, and collaborative people. Become a part of our inspiring environment. We care for the rare!

The Marketing Coordinator will work closely with the global Medical Affairs and Sales/Marketing organization. Supporting the team to coordinate their efforts for optimal and smooth execution of the activities.

Tasks not limited to, but will include:

• Support to optimize interfaces between headquarter-based colleagues, remote colleagues and external service providers
• Plan and coordinate online and physical events. Logistics of meeting organization e.g., finding appropriate meeting venues, including comparing prices, booking, ensure catering and payment etc.
• Coordinate logistics for invited guests, e.g., speakers at satellite symposia, people attending live ad boards etc: book tickets, book hotels, organize taxis if needed, emergency stand by in case of travel issues
• Travel support for internal team, when travelling in groups e.g., to congresses
• Collaborate with legal department to get all consultancy, speaker etc. contracts and NDA’s drafted, send to contracted person/organization, following up, making sure contract is returned, ensure contra signature and file it in the repository
• Transparency reporting of transfer of value to health care professionals, e.g. sunshine act reporting
• Collaborate with finance department for invoice tracking and other administration support related to budget follow up
• Point of contact for the medical/scientific Congresses Organizations (e.g. ESPE, SSIEM etc, to provide corporate logos’, texts, etc.)
• Congress logistics: interface between booth builder and congress organizer
• Coordination of publication management (contracting, chasing authors etc. and coordination within Egetis)
• Reprint/Global Congress Material management (inventory, storing, sending, electronic fulfillment of reprints)
• Upload materials in the Medical/Legal/Regulatory approval system and define workstreams to review
• Enrich CRM system and update excel sheets when needed
• Support monthly planning and execution of social media posts/themes for disease awareness and brands to boost the impact of digital campaigns
• Support with updating and changing content on disease awareness and brand websites

Experience

Prior experience from the healthcare/pharmaceutical sector with focus on marketing, including digital/social media.

Knowledge and abilities:

• Fluency in English
• Very good knowledge of Microsoft office
• Able to work in a matrix organisation (i.e. for a team located at different places rather than just one supervisor)
• Able to adapt and work effectively in a global setting, embracing diverse personalities and cultural differences
• Able to work in an environment that doesn’t have all processes fully in place
• Willing to travel occasionally (<20% of the time)
• Willing and able to communicate with off-site/remote staff via TEAMS, Share point etc
• Very well organized with attention to details and able to multitask
• Plans and aligns work in accordance with company goals
• Works in a thorough and reliable manner.
• Works proactively, able to take own initiatives and comes up with creative solutions to problems.
• Collaborates well internally and externally, and manages to balance the different needs of multiple stakeholder
• Makes good and timely decisions, shows courage and demonstrates self-awareness
• Communicates effectively

Values

Naturally you share our values:

Courage - We challenge the status quo for the benefit of the patient

Commitment - We operate with high ethical standards through an efficient organization to deliver top quality results

Collaboration – Through trust, we work seamlessly across functions and with external partners

This role reports to the CFO.

Our company language is English.

Our office is located downtown Stockholm. You are welcome to work full time in the office, but we are also open to discuss hybrid options with the right candidate.