Office Admin/HR Coordinator

About the job
It’s an exciting time to join Nordic Semiconductor as we continue our rapid growth with dedicated colleagues worldwide. The role as an office administrator and HR Coordinator in Sweden is a newly established local role for Nordic and offers the right candidate a unique opportunity to influence and create value from day one. The position will be responsible for providing office support for Nordic’s locations in Sweden, as well as HR operational tasks, as part of the global Office Management/HR team. The role involves being the office organizational glue and Nordic’s representative through office support both small and large, enabling smooth general business operations. Furthermore, to undertake a variety of operational and HR administrative duties whilst seeking to continuously improve upon already established processes and procedures. The scope reflects the local, national, and international framework and business environment in which we operate. You will work together with the OM/HR Team in addition to collaborating closely with the local managers and employees, as well as other internal and external stakeholders.
Key responsibilities
Office Administration
Supporting the overall office agenda for Nordic’s locations in Sweden
Performing general everyday tasks necessary for the efficient running of the Sweden offices including, but not limited to, liaising with building administration, suppliers, vendors, and other service providers and being able to handle issues as they arise
Negotiate with vendors for office and facility related contracts together with other relevant stakeholders
Coordinating any internal or external office relocations or establishments as well as refurbishments and the logistics of office furniture and equipment
Assisting with domestic and international business travel arrangements
Supporting general business operations by providing various administrative support activities
Vendor coordination e.g. waste management, lunch-, meetings- and catering-requirements, logistics of business meetings and recreational/social events/marketing activities
Creating and handling courier shipments from and to the office
Contributing to maintaining and keeping the kitchens and all common areas clean and looking professional and presentable while ensuring beverages, snacks, coffee, tea and related items are maintained and available on a regular basis in all kitchens

HR operations
General responsibility and support for HR administrative tasks
Coordinating and facilitating onboarding of new hires from an HR perspective
Contribution to planning and coordinating employer branding activities
Support the development and maintenance of Nordic’s HR system, -procedures and -processes
Contribute to implement and develop relevant HR tools and processes in such a manner that managers embrace and use them, train the organization in effective use of HR tools
In cooperation with relevant stakeholders, to be responsible for HSE aspects in the offices including conducting yearly HSE audits
Develop and maintain the relationship with employees and managers, hereunder employee representatives

Qualifications and skills
Relevant education, e.g. Administrative College diploma or equivalent is preferred
Relevant work experience from similar responsibility area
Excellent written and verbal English skills
IT knowledge including use of Microsoft Office including Word, Excel, PowerPoint, Outlook, email and Internet applications

Personal skills
We are looking for a team player with strong collaboration skills and the ability to work independently. We believe that you have a professional and friendly service minded behavior, with an attitude that no job is too big or too small to tackle. Moreover, we hope that you are proactive, detail oriented and that you have ability to challenge. Finally, we trust your excellent communication and collaborative skills, and that you are comfortable speaking to groups of people. You will be part of a fast-paced environment with constantly changed priorities and not one quiet or repetitive day. You have maybe already observed or experienced that HR is a business enabler supporting organizational needs, requiring a flexible mind-set and strong sense of ethics. Multitasking and prioritization are skill-sets you are required to develop together with time management skills, but with your genuine interest in performing to the highest of your ability, you will be given time to grow into your role.
Working for Nordic
Working for Nordic Semiconductor, you will be challenged, inspired and supported. Our teams enjoy a professional and informal working environment. We value and encourage continuous development of skills and expertise to the highest levels. We are proud of our Norwegian heritage, our highly skilled international workforce, world-leading innovation and professional excellence. We offer a variety of tasks and projects and the possibility to work alongside some of the world’s leading experts within their field. We encourage our employees to challenge the established and dare to innovate, while expecting high performance, dedication and the will to learn.
Benefits
Competitive salary with short- and long-term incentive plan
Flexible working hours
Medical Insurance
Family friendly policies, insurances, and benefits

Practical details
Location: Stockholm, Sweden
Travelling between the job locations in Stockholm and Lund, Sweden on a frequent basis must be expected

For more information, please contact Global HR Manager Marie Sneeggen at marie.sneeggen@nordicsemi.no.
Please note that this position might be subject to a background check.
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