Office Assistant/Administrator to Brunswick Real Estate

Ryska Posten Bemanning is now searching on behalf of Brunswick Real Estate, a office assistant/an administrator who wants to be a part of the company’s successful journey. The employment is full-time temporary position of 12month, starting as soon as possible.

Ryska Posten Bemanning is a personal staffing and recruitment agency concentrating mainly on reception services, administration, customer service. In a short period of time, we have acquired a strong position in the industry and established ourselves as one of the leading players in office staffing. We always deliver the highest possible service, and our employees embrace our core values of flexibility, heart and commitment.

ABOUT THE COMPANY

Brunswick Real Estate is a market leading investor in the Nordics, investing across the entire capitalstructure. Investmentsincludes a wide range of private equity structures, from separate investment mandates in commercial real estate together with large institutions and international managers to residential development. .

Creating value is not just about strong financial returns. It is about making a positive impact on our society and environment. That is at the heart of Brunswick Real Estates business - and how we create meaningful change and measurable impact in our investments. With EUR 3.3bn assets under management, Brunswick Real Estate has 60 employees and offices in Stockholm, Helsinki and Copenhagen.

The role

We are looking for a social skilled and flexible Office assistant/administrator with a bunch of energy, who will assist with various company administration with a professional support to your colleagues, partners and other signatories. Your main tasks will include managing documents for annual reports, audits, meeting minutes, agreements etc. You will mainly collect digital signatures and also share fully signed documents with relevant parties and handle proper archiving as well as other administrative tasks to get the office running. Much of the information you will handle is confidential and it’s therefore important that you handle this accurately and discretely. It´s necessary to be able to reprioritize and give continues feedback and of course take immediate action.

You will be part of an administration team and you will together support your colleagues at the office. Teamwork is highly prioritized at Brunswick and from time to time you will handle tasks outside your ordinary responsibilities. This position is a full-time temporary position of 12 month, and you will work office hours; Monday - Friday. As the workload can be high at times, you may need to be available outside regular working hours from time to time. The position requires immediately start.

This recruitment process is handled by Ryska Posten Bemanning and our customer has requested that all calls and emails regarding this position goes through us. You will be employed by Ryska Posten Bemanning and work as a consultant at Brunswick Real Estate.

Key responsibilities and tasks

As a Office assistant/ an administrator you will work with varying tasks. For example, you will:

Collect signatures, mostly digital (from many different partners and from a hundred companies)

Manage corporate papers for different mandates and within the Brunswick Group

Manage all incoming and outgoing mail as well as recommended - “REK” mail from PostNord

Administration service on the scanner/copying machine and postage meters

Responsible for SATS membership for all employees and other subscriptions

Continuous contact with owners and corporate administrators (Datscha, Data-room)

Other administrative tasks

Spontaneous events in the office (Like birthdays and weekly afterworks etc)

Assist colleagues with external events, AW and conferences

Make sure that the office is clean from papers, PM and other documents

Responsible contact person to Kalix Tele24 (Call service support)

Keep the Brunswick Calendar updated with employees’ birthdays, events and other happenings

We believe you are/have:

Have previous experience in handling coroporate documents administration and office services·

Have good knowledge in Microsoft Office (Excel)

Can express yourself very well in Swedish and English in both speech and writing

Team spirit, strong social competence, outspoken, straightforward and friendly

Organized with strong coordinating skills and an excellent ability to multitask

As a person, you are positive, self-reliant and cautious. We see that you have a high level of integrity and good judgement while being prestigeless and confident in yourself. You are ambitious, service minded and have the ability to prioritize your work and make your own decisions. Furthermore, you can work independently in a high pace working environment towards deadlines, as well as being systematic and focused on delivering results. Feedback

Your application

Please apply with CV and personal letter by clicking Apply below. We go through the applications continuously. This ad may be closed down before the recruiting process is finished if we have proceeded to the selection and interview phase. We do not accept applications by email.

Should you have questions or require further information, please contact rekrytering@rpbemanning.se