Office Management Assistant

Kort beskrivning av företaget:
Ambassad
For more information about the vacancy
Please go into the homepage www.usemb.se/vacancy

INFORMATION OM LEDIG TJÄNST
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Titel: Office Management Assitant

Beskrivning av arbetsuppgifter:
The Office Management Assistant is the primary manager for all financial issues related to the operation of the Public Affairs Section (PAS) and serves as the principal advisor to the Public Affairs Officer (PAO) and Assistant Public Affairs Officer (APAO) on these matters. Analyzes PAS financial needs, tracks budgetary changes, maintains budget cuff records and advises on budget requests. Liaises with Embassy Financial Management Office and EUR/EX/BUD on budget and expenditure issues, advocates for the needs and interests of PAS Stockholm. Directly oversees public diplomacy grants and cooperative agreements, ensuring all are in accordance with U.S. government regulations. Writes grants as requested by PAO and APAO, maintains contacts with grantee organization, monitors grantee compliance with grant terms, ensures that grantees submit final budget and program reports as required Provides overall management for the PAS section, including procurement coordination and equipment management. Prepares time and attendance reports, makes travel arrangements for PAS staff, prepares travel and representation vouchers for PAO and APAO.
Manages PAO telephone and written correspondence.

FOR MORE INFORMATION about duties as Budget, Travel, Office and Grants Management:
Please go into the homepage www.usemb.se/vacancy

Beskrivning av kvalifikationer:
Qualifications:

. Education: University degree, preferably in business studies, administration, financial management, or equivalent experience or training.

. Prior work experience: 2-3 years of responsible experience in grant, program, business, or financial management.

. Post-entry training: Job specific training provided by the Embassy, including enrollment in grants management courses either in-person or on-line.

. Fluent Swedish and English, Level 4.

. Time Expected to Reach Full Performance Level: one year