Office Manager

About us
Joint Academy is a global leader in delivering digital treatment for chronic joint pain, connecting patients with licensed Physical Therapists. Backed by science, our treatment is based on a clinically validated face-to-face treatment and includes individualized exercises, interactive education and tracking tools. The intersection of digital treatment and data science opens up to new possibilities of treating patients in a sustainable and more personal way, while reducing pain and improving quality of life.
We are a diverse and fast-growing team with our headquarters in central Malmö. As we are growing and scaling, we're on the hunt for an awesome Office Manager to join our team, with the purpose to help us create the best office possible.
About the role
As an Office Manager at Joint Academy, you will be responsible for the general operation of our office, as well as supporting the organisation in a variety of tasks related to administration, event management, office procedures and work environment. You will play a key role in ensuring a safe and pleasant work environment, with a high level of organisational effectiveness, communication and physical safety.
Your main responsibilities will include:
Responsibility for keeping the office running smoothly
Providing administrative support across the company
Manage relationships, contracts and negotiations with vendors, service providers and landlord
Plan and organize company events; both on-site and digital
Support the People & Culture team in identified projects
Develop and implement office policies
Manage security services and being the first point of contact for the alarm
Responsibility for office supplies and purchase of work equipment
Organize and schedule meetings and appointments
Provide general support to visitors
Assist in the onboarding process for new hires
Managing health, safety and fire safety procedures; ensuring we are compliant with legislation, arranging trainings and establishing standards and procedures
Project manage a future move to new facilities

Requirements
Previous experience in an office administration or office management role
Experience in handling a wide range of administrative support
Strong organizational and planning skills
Experience of dealing with and maximizing service from external suppliers
Good knowledge of the Swedish work environment laws and regulations
Excellent written and verbal communication skills in Swedish and in English
Experience with a variety of software tools, especially G Suite
Knowledge of HR, payroll and finance practices and processes is a plus
Experience from a high growth start-up or scale-up environment is a big bonus

Soft skills
Organised and service minded with a friendly and approachable attitude
A creative mind with an ability to suggest improvements and create great events
Good attention to detail and great problem solving skills
Demonstrates initiative and adaptability
A natural relationship and team builder, both internally and externally
The ability to prioritize and manage workload autonomously
Ambitious and driven, always striving to deliver best solutions
Flexible mindset and enjoying the different challenges of supporting an international company and an office of diverse people
A natural interest in healthcare and wellness

Benefits
Opportunity to put your stamp on something truly special
You will have the opportunity to work with a unique mix of people with different expertise, including leading academic scientists, medical professionals and experienced product developers
Flexible working hours
30 days paid vacation
Wellness contribution and workout during working hours
Pension and insurance package
A modern office in Malmö with great view of the city, only 400 meters from Malmö central station

The position may be filled before the last application date, so don't wait with sending in your application!