Office Manager

Do you want to help us unleash the secret to how happy employees create a happy business? We are an innovative, agile and continuously growing tech company on a path to improve the work lives of millions around the world.

We develop workforce management solutions - a software that makes scheduling and time reporting more smooth and flexible for close to a million users across the world.

Are you curious and ready to take the first steps on an awesome journey and make magic happen with us? As a member of the Quinyx family, you will be part of an inclusive and diverse workplace, where you are allowed to be yourself and thrive.

About the role

Sitting within the HR team and reporting to our Chief HR Officer, we are looking for a dynamic and enthusiastic Office Manager to lead the day to day operations of the Stockholm office, and provide support to all offices globally.

This role is critical to the operations of our global offices, and therefore we are looking for someone who is able to prioritise and handle multiple tasks at any given time.

What you’ll be doing

- Support and lead office operations in our head office in Stockholm, Sweden
- Providing support for our other offices based around the world
- Manage office supplies, equipment, and place orders as necessary
- Be the first point of contact for all office visitors, maintaining the reception and wider office presentation
- Planning and organising office and company events such as annual parties and after-works
- Manage travel arrangements for any group bookings with support from our travel-partner
- Ownership of our office policies and procedures ensuring we are working as efficiently as possible, this would also include all health and safety requirements
- In partnership with the CHRO, responsible for managing, negotiating and renewing office lease agreements
- Relationship management with any of our third-party vendors such as cleaning companies, office supplies, etc.
- Ensure environmental and carbon footprint practices are at the forefront of our working practices with the scope to develop this further
- Ad-hoc projects, on occasions in partnership with the wider HR team


What you’ll bring to the team

- Previous experience in an Office Management role
- Experience in working across multiple offices
- Excellent communication skills with people at all levels and from different walks of life
- A creative and proactive approach
- Excellent interpersonal skills
- Project management experience
- Ability to handle multiple tasks and prioritise
- Able to work independently and make decisions with minimal supervision
- English speaking


The WOW-factor

- Experience of working in a global and fast-paced scale-up environment

What’s in it for you?

We promote and encourage a healthy lifestyle with flexible work hours and the latest tools, enhanced vacation allowance, gym membership contribution, virtual yoga classes, and last but not least, you will have the chance to participate in our well-known yearly ping-pong tournament!

Life at Quinyx

We are an innovative, agile and continuously growing modern tech company. We value passion, creativity, quality and simplicity. You’ll be given the opportunity to make an impact and directly contribute to our success, bring new ideas and have full ownership of your area.

Our global team, of 30 nationalities, have fun together whether it is during a typical Swedish Fika, workshop, going for a run with a colleague or spending time together during the annual company Goal trip, team kickoffs, or after-work socials. We have built a family atmosphere here at Quinyx and are committed to share knowledge and support one another!

Want to join the family?

At Quinyx, we provide equal employment opportunities and we strive to have an inclusive and diverse value-driven culture. All applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, disability or veteran status.

Happy Workforce, Happy Business!