Office Manager Nordics to Triton Advisers, Stockholm office

We are seeking our new Office Manager - Nordics to join our team in Stockholm. Triton is an investment firm that believes in engaging with boards, managers and employees to build better businesses. We are entrepreneurs who invest capital where we can see an opportunity to create long-term value.

We believe Triton is a great place to work and we want our team to be entrepreneurial, enjoy being part of a collective effort, inspire and challenge each other, and to bring an international mindset.
Responsibilities/Role Description
As Office Manager you organise and deliver office and facilities services to ensure a seamless day-to-day operation of the offices and Stockholm Reception. You act as first point of contact for all office suppliers, building management and employees and effectively collaborate with the Workplace & Administrative team to provide an integrated and professional service.

The focus areas of responsibilities are facilities and office management. Prioritised responsibilities include but are not limited to:

• Ensure smooth operation of meeting area and guest experience, maintaining high company standards at all time as well as overseeing day to day office presentation including kitchens and open plan areas
• Manage the local Reception team and ad hoc back up when required
• Manage all facilities, maintenance and repairs and being primary contact with building management and landlord
• Management of all office suppliers, negotiation of key office contracts, office related budget monitoring as well as negotiation and overseeing local contracts, i.e., hotel, gym etc.
• Active management of office space, seating plans and resources, monitoring office security and local health & safety practices, etc.
• Oversee local office events, gifts and celebrations
• Remotely manage satellite offices in Oslo, Helsinki and Copenhagen.
• Proactively collaborate with HR, IT Service Desk and Assistants, help to channel and manage business demands accordingly as well as closely align with peers in Triton offices to drive improvements to standards and processes

We believe you have a minimum 3 years of office/facilities management experience and a proven record of working in a professional environment, office management with individual responsibilities and desired experience of managing people and office refurbishment projects.
Skills and Personal Attributes
To undertake the position as Office Manager we believe you have outstanding organizational ability, ability to juggle multiple tasks concurrently and seamlessly, a can-do attitude and ability to successfully deal with and manage change.

You are technically savvy and used to work with varied digital communication tools and have strong MS Office 365 skills. Our business language is English, any other Scandinavian language would be preferred.

We are seeking someone who:

• Is a strong and effective team player with ability to work in a team and independently
• Has a proactive and solution driven attitude with an ability to assume responsibility and follow through
• Understands confidentiality and demonstrates high discretion
• Possesses integrity together with good judgement
• Is professional and outgoing, service oriented with both internal and external stakeholders
• Has energy and drive; comfortable in a fast paced and changing environment
• Is trusthworty, collaborative and helpful by nature
• Demonstrages strong reliability, is highly flexible and willing to go the extra mile
• Is an effective relationship builder both internally and externally, approachable, respectful and humble with strong work ethic
• Has the ability and desire to take on expanding responsibilities over time

Application
If you believe you are the right candidate to join our team, please submit your application as soon as possible. We look forward hearing from you!

In this recruitment we are working with Jurek Rekrytering & Bemanning. For more information, please contact recruiting consultant Susanne Waering at susanne.waering@jurek.se. Jurek will do selection and interviews continuously.
About Us
Triton is an investment firm that invests primarily in German-speaking countries, the Nordic countries, the Benelux region, France, Italy, Spain and the United Kingdom. We focus on companies with the potential to create sustainable, long-term value through changing economic cycles and we work closely with management to achieve that.
We are currently invested in 48 companies in Europe, with combined sales of around €17.7bn and around 102,000 employees.

For more information, please visit:
www.triton-partners.com

sökord: office manager, kontorsansvarig, Facility Manager,