Order Office Coordinator

Volvo Group is building the future. Soon our roads will consist of autonomous vehicles and sustainable transport solutions – and we are the ones creating it. Are you the person to complement us making it possible and support the optimal solutions to meet design intent and expressing the Volvo Brand for our future products? Now you have the opportunity to join our professional team.


WHO ARE WE? YOUR NEW COLLEAGES?
Volvo Group Design is the design function for the Group’s brands and business areas. The team provides design to products, digital solutions and services from the three studios located in Gothenburg, Sweden, Lyon, France and Greensboro NC, US.


We are today a quickly growing team and in the Gothenburg Design studio. You will interact with highly skilled colleagues that together create great deliveries. At Volvo Group Design we offer you to join a dynamic team of creative and passionate colleagues from many different backgrounds and cultures.


WHAT CHALLENGES DO WE OFFER?
Volvo group Design is now hiring an Order Office coordinator to represent Volvo Group Design in planning and invoicing activities and to be the financial and administrative support to Volvo Group Design management.
In this role you will ensure and execute local accounting, financial management and compliance for all legal entities. Ensure accurate and timely consolidated financial reporting and compliance for the Volvo Group. Manage and develop processes and optimal utilization connected to both local accounting, reporting and consolidation. Prepare and communicate financial reports to meet management demands and external requirements.
This position also entails cross functional business support between the Volvo brands business areas including invoicing and to follow up invoicing and hours spent with Local Financial Controller/Site Manager/Design Director(s)/Project Manager(s).
The responsibilities include coordinating the portfolio of orders, follow-up spend rate and secure renewal of orders and that project estimates are established reviewed and updated. Receive request for non-GTT initiated work, coordinate estimate, retrieve order information, secure WBS elements for time follow-up, create invoices, and handle follow-up questions.
In your role you will also support Volvo Group Design Management in budget and planning issues as well as support the local financial controller in budget related activities.

WHO ARE YOU?
As a person you are well organized and structured. You find working with people as interesting as keeping track of the number. You have great communication skills and you enjoy using your team player mindset to network and contribute to creating high performing teams.


We also see that you have:
Fully proficient knowledge in English, both written and spoken
3-5 years of experience within the financial field
Professional administration skills
MS in Economics

Previous experience from Volvo Group and experience from Design Studio environment are merits for this position as well as knowledge of the VOLVO Tools/systems
SAP Fieldglas
EBD
SCORE
Microsoft Office
Sharepoint

In this position you will report to the manager for the Site and Studio and will be placed in Gothenburg.
We are actively working to establish teams that will take maximum advantage of the strength inherent to differences in knowledge, experience, age, gender, and nationality, among others. We find that well balanced work teams increase group dynamics, creativity, and new approaches to solutions.


I hope you feel that you are the right candidate, please submit your application today!
Jenny Arnell, acting Group Manager Site and Studio, E-mail jenny.arnell@volvo.com


We adopt a continuous selection process so make sure to apply as soon as possible. Interviews will be held continuously with pause for vacation period during w29-w32. We look forward to receiving your application!


Kindly note that due to GDPR, we will not accept applications via mail. Please use our career site.