Part-time HR assistant - Swedish speaking

Our customer, a well-known iconic international software and consumer electronics company is looking for a part-time HR assistant.

Workload Up to 22 hours per week (the total time allocation can change based on actual needs - could temporary increase or decrease).



In this role you will be involved in managing employee administration with our Service Center, problem-solving employee issues, managing the communication local authorities, support on organizing local events and be involved in employee onboarding, offboarding and other aspects of the employee lifecycle.

This role offers the successful candidate the unique opportunity to work in a virtual, matrix-like European team that works across teams to provide end-to-end employee support.

You will gain valuable international experience, whilst further deepening HR operational and consultative expertise.



Tasks:

- Interface function between the local HR team and the Europe HR Services Service Center
- Close cooperation with the Service Center team


- CRM Queue and cases management, based on HR Services KPIs/SLAs and Employee Support Experience Standards principles
- Carrying out local administrative tasks in connection with all standard HR processes in the employee lifecycle
- Coordination of signatures for Employment Contract & other official documents and collecting employee required documents
- Regularizing employees’ employment and termination with relevant government offices. State/Statutory Authorities Inquiries support
- Collaboration with One Payroll team
- Coordination of Onboarding administrative processes for new joiners and driving NEO local corner sessions
- Benefits coordination (enrollment and cancellation processes) and HR suppliers administration management
- Support with relocation, temporary arrangement and immigration documentations and procedures
- Personal Files Audit (physical/digital) and maintenance
- HR Post mail handling
- HR Services Desktop Procedure update
- Preparation of evaluations, reporting, analysis of data and preparation of bases for decisions (PowerPoint presentations)
- Optimization and continuous development of all operational HR processes
- Implementation of new processes in cooperation with the Service Center
- Ensuring the flow of information to internal and external partners
- Operational Support in various HR projects and Employee Events




Requirements:

The ideal candidate is a strong communicator who possesses great attention to detail. This role requires administrative experience and exceptional customer service, while ensuring absolute data accuracy, integrity, and confidentiality. To be successful in this role, the individual in this position will also need to excel at working independently, proactive, structured and under time pressure, have analytical and problem-solving skills and a continuous improvement mindset.



- Degree in Business administration, Human Resource Management or Customer Service preferred, personnel management or completed commercial vocational training with subsequent work experience in operational personnel work, preferably in an international environment
- Work experience in Human Resources
- Excellent communication skills (both verbal & written) with an ability to listen & respond to customer queries
- Ability to maintain highly confidential and sensitive information
- Fluent written and spoken Swedish language and English
- General knowledge of Swedish Labor Law
- Must have strong planning, coordination, and organizational skills
- Independent, structured, and proactive working style with a high degree of team orientation and growth mindset. Strong desire to continuously improve processes & deliver against agreed objectives/ service levels.
- Ability to work effectively in a team and willingness to help others
- High degree of flexibility and a good grasp of the relevant tools and processes
- A high level of service orientation, solution-oriented hands-on mentality, and fun in operational activities
- Multi-tasking experience in a fast-paced environment, completing work tasks with speed and accuracy in a detailed work environment
- Strong analytical skills, problem solving & trouble shooting skills, as well as a desire and attitude to go above and beyond in resolving issues






The person will be employed by NRG on a fixed-term contract until end of June 2023 but will work for our client/customer. Possibility to extend after that.



Start date: asap in August.



Location: Center of Stockholm



Please note that we will start interviews as soon as possible after, so register on our website with application, CV in English and arguments why you would be the best possible candidate for this assignment. Unfortunately, we cannot accept applications via email. For more information please contact Johan Hallberg at hallberg (at) nordicretailgroup.com, +46 708780661.



Nordic Retail Group
The foundation of our business has always been to support brands in order to increase their sales locally and globally. We support a large number of brands both out of a strategic and tactical perspective. We have a great history and it all started with Sale Nordic back in 1997. In 2003 our sister agency TODAY saw the light. For quite some time, we’ve been planning to merge these two strong brands into one. For one good reason. We believe that one strong company with one brand is better than two separate. This gives us the unity and strength that the market demands. As of today, we are joining forces under one strong name, Nordic Retail Group. As a full service retail agency we offer our clients complete solutions within concept and strategy, creative services and sales support. Visit www.nordicretailgroup.com (http://www.nordicretailgroup.com/)for more information