PA/Senior Administrator

BioPharma R&D team

Hays Life Sciences is now looking to recruit a PA/ Senior Administrator to join the BioPharma R&D team for a 6-month contract assignment at AstraZeneca in Gothenburg.

At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.

Are you a versatile and experienced administrative coordinator with strong project support experience seeking a challenging new adventure?

This is an exciting opportunity to take on a stimulating and varied role within our team. Your focus will be on providing high quality professional business support to senior leaders within our BioPharma R&D department. You will be located at our vibrant site in Gothenburg, Sweden.

You'll be encouraged and supported to think creatively in our dynamic environment. Here we are free from fear of failure, free to ask the right questions and make bold decisions.

It takes resilience to embody our entrepreneurial spirit. For those who thrive on experimentation, you'll get to work with knowns and unknowns. Exploring without limits.

Part of a dynamic team, we're empowered to make quick decisions. We can operate independently but know how to influence and work well with others.

Typical Responsibilities:

* PA Support - Diary management - Manage sophisticated calendars for our Early Respiratory and Immunology leadership team to schedule meetings, interviews, and special events; prioritize calendar conflicts.
* Handle multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
* Supporting onsite onboarding for departmental staff
* Create and maintain team distribution lists
* Support Early R&I business support team with team events in Gothenburg
* Support and contribute to creating a high performing business support team, facilitating good cross-team collaboration

Essential Skills:

* Completed high school education
* 5+ years of experience in a PA/Senior administrative role supporting complex projects
* Diary management experience/calendar experience
* Strong knowledge of Microsoft office - outlook and PowerPoint
* Experience working in a fast-paced global environment balancing competing priorities
* Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently, identifying high priority and urgent tasks for immediate action so that all activities are completed accurately and on time.

Desirable Skills:

* Pharmaceutical background
* Knowledge of systems such as SharePoint online, Concur, Coupa
* Ability to interact confidently with executives and employees at all levels
* Ability to prioritize time critical assignments
* Experience providing high quality, professional support service, working proactively and independently without day-to-day direction
* Ability to format documents for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner.
* Demonstrate flexibility and adaptability to meet changing business demands.
* Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products

AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.