Payroll Officer

Under the immediate supervision of the Finance Manager the incumbent performs the following duties: To execute and administer the monthly payroll of IDEA, including pensions, reimbursements and travel claims; ?To maintain up to date payroll files and folders; ?To assist with the day to day running of the Finance unit. Duties and Responsibilities: ?Prepares the monthly payroll for all Staff at IDEA: entering and recording relevant information for each individual, and informing Staff of any changes to their salary and/or entitlements; ?Executes, with the highest level of confidentiality and within deadlines, monthly salary and other related payments, in multiple currencies for all Staff engaged at IDEA; ?Executes and administers payments, using the Finance system, for approved travel claims and reimbursements; ?Prepares and processes monthly timesheets; ?Maintains relevant payroll files and spreadsheets; ?Reports monthly any relevant salary updates and changes to the appropriate external authorities and insurers / pension providers, so as to comply with Swedish Tax and Social Security regulations; ?Administers and executes pension payments, for all International Staff Members of IDEA, in a timely and accurate fashion on a monthly and/or annual basis, as well as reconciling with the Institute?s pension broker where applicable; ?Executes monthly payments and reconciliations of Swedish taxes and Social Security payments, by ensuring the completion, approval and submission of the relevant official forms and the processing of bank transfers; ?Responds to general queries relating to salaries, pension, reimbursements or other related payroll areas, and informs Staff Members, when required, of any payroll related procedures; ?Assists with the reconciliation of payroll accounts in the general ledger, so as to support the accuracy of the books of account with particular emphasis on preparation of end-of-year accounts; ?Continuously seeks to improve the efficiency of working processes, including payroll software, by analysing potential areas or improvements and making recommendations to the Finance Manager; ?Prepares periodic reports, for the Human Resources Unit and/or Finance Unit; ?Reports upcoming events and/or areas of concern such as contract expirations, separations, high levels of absence or unused leave, to the Head of Human Resources; ?Provides data for a variety of accounting, budgeting and/or human resources related activities and tasks; Level and type of formal education: ?High School diploma and preferably post-secondary education in accounting or finance related areas. Professional experience: ?Minimum 3 years of relevant working experience in payroll administration, and experience working with HOGIA or a similar payroll package; ?Experience in dealing with external authorities such as the Swedish tax office, social security office, etc and knowledge of their regimes; ?Working experience in an international environment is an asset. Language skills: ?English: Fluent written and oral; ?Swedish: Good; ?Other: Any other widely spoken language at International IDEA would also be an asset. 2.11 Computer skills: ?Excellent knowledge of Microsoft Office, databases, internet and web search tools; ?Payroll systems. Terms of contract: 3 Year Fixed Term Appointment International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.