People Operations and Office Coordinator

An exciting role has opened up and we are looking for you to join as our next HR and Office Superstar! Are you a team player with a passion for HR who loves being the ‘go-to’ person for employees, always striving to contribute to the continuous improvement of employee experience? Then this is the role for you!
We are looking for a dedicated, outgoing, creative and people-oriented candidate with a solid HR background to be based in our Umea office. This is a great opportunity where you will work within a multicultural fast-paced environment together with other HR team members globally to holistically develop the best practices and processes for the business. You will the first point of contact for our employees who work in the Umea office.
Within this role you will be responsible for managing the employee experience at different stages of the employee life cycle, whilst building strong relationships with both teams and managers, acting as a source of support for anything they may need. We expect you are organised and thorough by nature, have a positive and professional approach and always happy to lend a helping hand when needed! Given the nature of this role, you will be responsible to document any employee changes and have a strong understanding and proven experience with the implementation of HR processes that will allow you to flag risks and improve efficiency in the team.
The key to success in this role is to build great relationships with your team members and partner with stakeholders on all aspects of HR to ensure the People team adds value. This will include working on:
People Operations:
Work with the talent acquisition team to make offers and arrange contracts of employment
Take responsibility for the on boarding and off boarding of employees in the Umea office
ensure that all data is kept up to date and accurate in our HRIS
Assist the People Ops Partner in payroll administration
Act as the first point of contact for all HR related queries and escalate to the People Partner or People Manager if needed
Be the point of contact for any benefit and health insurance questions as well as managing the benefits portal
Administer contracts and addendums in relation to job changes such as titles, reporting lines, training, etc.
Be the point of contact for relocation, visa applications and renewals
Ensure all policies, processes and guidelines are up to date and adhered to
Work with the People and Culture team on global, ad hoc projects (eg. salary reviews, performance management, etc)

Office:
Manage the day to day running of the office - liaise with landlord, contract management, etc
Help make every day at ComeOn an experience; work closely with our People Team in other locations and rest of the team in bringing out new and fresh ideas on how we can have more fun together as a company
Assist in local execution of the Employer Branding & Social Media Strategy
Prepare welcome packs & leavers gifts, lunches, fika, etc.
Brainstorm ideas with the rest of the People team when organising company events i.e summer, new year parties and any other random events during the year



Requirements:
Minimum 2+ years experience within a similar role
Swedish speaking plus fluency in English
Able to multi-task and work in a fast paced environment
Ability to navigate around Google Suite
Strong communication skills with the ability to communicate with people of different backgrounds and levels of experience in a professional manner
Organised, methodological and structured by nature
Pro-active approach and having the mind of a team player



...and then some nice to haves:
Experience with being a superuser in an HRIS system - preferably BambooHR
Experience working in a global company, with global HR Processes
Knowledge of relocation and work permit processes