Personal Assistant

Discovery Sciences team

Hays Life Sciences is now looking to recruit a Personal Assistant to join the Discovery Sciences team for a 6-month contract assignment at AstraZeneca in Gothenburg.

Bring out the best in each other, and yourself, by working together as one.

Be appreciated for your contributions. Our culture of recognition and reward means each of us feels supported and empowered to step up and take responsibility. With all the tools you need to excel at every level, coupled with ongoing constructive feedback and coaching, there's no better place to bring out your best.

Be encouraged and supported to think creatively in our dynamic environment. Here we are free from fear of failure, free to ask the right questions and make bold decisions.

Are you looking for a challenging PA role where you can develop your administration skills and work on exciting projects? We have an exciting opportunity to join a team of PAs/Senior Administrators supporting the Discovery Sciences Leadership Team. You will be assigned to Senior Directors in the department to provide excellent PA support and administration. A central part of the department, you will provide advise and guidance on all aspects of administration and compliance ensuring we all follow best practice. You will work in a friendly and collaborative team in a thriving and active administration community committed to supporting continuous improvement.

Who we are
Business Planning an Operations (BPO) provides communications, operational support and leadership enablement in Discovery Sciences, an expert scientific function that applies deep technical expertise in specialist technologies. BPO performs a key role in interfacing with the broader business, acting as a central coordination point with HR, Finance, Global Pipeline and Portfolio Management (GPPM) and Corporate communications, to ensure we are aligned to business reporting standards and best practice, and providing appropriate reporting information to inform and develop business strategy and portfolio.

What you'll do:
Working collaboratively across different time zones, your focus will be on providing exceptional PA support to your leaders and to the department and leadership team. Calm and professional you will represent the VPs with high profile internal and external stakeholders, scheduling meetings including preparing agendas, coordination of leadership team meetings and events, maintaining documentation and finding opportunities to make continuous improvements.

Activities include:

* Email management for VP - Scheduling, prioritizing, responding to emails.
* Responding on behalf of the VP to a wide range of stakeholders, maintaining high professional standards whilst meeting conflicting needs
* Proactive management of VP's schedule including prioritizing and safeguarding of time
* Manage coordination of logistics for face-to-face and virtual leadership team meetings
* Specialist administrative support to leadership team and department as required.
* Development and maintenance of processes, promoting best practice and sharing expertise.
* Preparation of presentation materials and information for VP
* Working alongside PA team to mentor and coach others.

Essential requirements

* Experience of PA activities -travel & events organisation, diary & inbox management.
* Excellent verbal and written communication skills
* Effective and efficient approach to managing workload and prioritisation
* A professional and proactive approach, and ability to manage conflicting demands
* Demonstrate attention to detail, working consistently deliver quality right first-time approach.
* Strong organisational, forward-planning and stakeholder management skills
* Solid relationship-building skills to develop networks both within the company and externally
* Good business awareness with sensitivity to highly confidential information
* Track record of handling and resolving challenges quickly and efficiently, with flexibility to adapt to changing situations

At AstraZeneca we're dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There's no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration. Always committed to lifelong learning, growth and development.