Personal Assistant / Senior Administrator to AstraZeneca

Are you a versatile and experienced administrative coordinator with strong project support experience seeking a challenging new adventure?

This is an exciting opportunity to take on a stimulating and varied role within at AstraZeneca. Your focus will be on providing high quality professional business support to senior leaders within the BioPharma R&D department. You will be located in Gothenburg, Sweden.

This is a consultant assignment through Poolia Väst and we hope that the consultant that we are looking for can start 1/4 and work until 2023-09-30. There are possibilities to be extended.

Welcome with your application! We will contact you latest 10/3.

About the position
At AstraZeneca, every one of our employees makes a difference to patient lives every day. Each and every one of us believes that science has the ability to change lives and that to deliver this takes many people with many skill sets. When we deliver a life-changing medicine, that success comes from the combined efforts of all of our people.

You’ll be encouraged and supported to think creatively in our dynamic environment. Here we are free from fear of failure, free to ask the right questions and make bold decisions.
It takes resilience to embody our entrepreneurial spirit. For those who thrive on experimentation, you’ll get to work with knowns and unknowns. Exploring without limits.
Part of a dynamic team, we’re empowered to make quick decisions. We can operate independently but know how to influence and work well with others.

Typical Responsibilities:
• PA Support - Diary management - Manage sophisticated calendars for our Early Respiratory and Immunology leadership team to schedule meetings, interviews, and special events; prioritize calendar conflicts.
• Handle multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
• Supporting onsite onboarding for departmental staff
• Create and maintain team distribution lists
• Support Early R&I business support team with team events in Gothenburg
• Support and contribute to creating a high performing business support team, facilitating good cross-team collaboration

Your profile
Essential Skills:
• Completed high school education
• 5+ years of experience in a PA/Senior administrative role supporting complex projects
• Diary management experience/calendar experience
• Strong knowledge of Microsoft office – outlook and PowerPoint
• Experience working in a fast-paced global environment balancing competing priorities
• Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently, identifying high priority and urgent tasks for immediate action so that all activities are completed accurately and on time.

Desirable Skills:
• Pharmaceutical background
• Knowledge of systems such as SharePoint online, Concur, Coupa
• Ability to interact confidently with executives and employees at all levels
• Ability to prioritize time critical assignments
• Experience providing high quality, professional support service, working proactively and independently without day-to-day direction
• Ability to format documents for consistent, professional appearance and experience handling sensitive information in a confidential and discrete manner.
• Demonstrate flexibility and adaptability to meet changing business demands.
• Demonstrated proficiency with a variety of virtual meeting technologies, information management software, and Microsoft products

About the organisation
AstraZeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

The consulting role is suitable for you who want to gain broad experience. We offer you the chance to work in popular workplaces with well-known brands where you can develop your skills and broaden your CV. You will thrive as a consultant if you are looking for a world of exciting assignments and develop your network of contacts. By your side, you have your consulting manager who supports you in succeeding on your assignment. We want you to thrive and enjoy yourself with us at Poolia. Therefore, we offer you wellness grants, discounts on various fitness facilities and regularly social activities. Of course, your employment at Poolia includes collective agreements, insurance, occupational pensions and occupational health care.