Procurement Coordinator

Ework Group Stockholm is now looking for our next procurement coordinator to join us and being a part of our exciting journey that we have ahead of us!
About the role
As a Procurement Coordinator you will assist our clients with different administrative tasks such as the daily workflow in the VMS. You will also assist our clients in their own specific systems with for example order placements. You will monitor the Dashboard and ensure the tasks are done within the agreed time frame. This is done by sending reminders, initiating activities and training users, by mail, phone or chat. Moreover, the role as a Procurement Coordinator includes supporting the clients with questions regarding the procurement flow and work with issue resolution together with the other members of the team.


Who are you and what are we looking for?
In our recruitment we attach great importance to your personal qualities, and to succeed in this role we believe that you are an achiever who have excellent communications skills. We pride ourselves on professionalism and integrity and we value a positive and appreciative atmosphere in the office. Team spirit is essential to us, and we celebrate our victories!


Overall responsibilities:
Handle matters related to time sheets and approve time reports
Offboarding when not extending an assignment and contribute to re-use of top
Monitor client dashboard (external system or Verama VMS)
Order placement (PO, requisitions etc, contracts in PB)
Onboarding of consultants – in client systems and Ework systems
Create good relations with Financial support and Support and help each other with incoming cases.
Sending reminders
Making approvals
Participate in regular team meetings
Maintaining correct information in systems
Reporting on errors to system supplier
First line support in Freshdesk (when applicable) · Lighter configurations in VMS (when applicable) · Training users in VMS (when applicable) · User support in VMS (when applicable) · Issue resolution in VMS (when applicable)



Preferable skills
Strong administration skills
You are structured and work efficiently with high quality
You might have worked with customer service
Professional communication in writing and speaking in both English and Swedish
Have the ability to lift your eyes and see the big picture but at the same time be careful with the details.



Is it you we are looking for? Do not hesitate to apply today!


What do we offer?
We offer you to be part of a great and successful team with an excellent opportunity to develop yourself on both a personal and professional level. Our new beautiful Stockholm office is located in the city center, close to the central station and with easy access to public transport.
Ework Group has a generous wellness grant for all employees and we also have a flexible benefit that strengthens your pension.


Our Values are important to us and we hope that you agree on them 👇
Consultative- We lead the way
Committed- We drive success
Collaborative- We learn and create together
Curious- We embrace change


Additional information:
Placement: Our new office in the central part of Stockholm, Sweden
Start: As soon as possible or up on agreement.
Employment: Full-time employment
Application: Please apply with your CV and cover letter as soon as possible but 13th March at the latest. We might be ready to proceed with suitable candidates before the end of the application process.


If you are wondering what the process will look like, this is how we think:
First call with our Talent Acquisition Partner Eleonora Holm Evgenikou
Personality and problem-solving tests
First interview with Manager at site Stockholm
Second interview with manager’s manager
Reference check
Offer and celebration! 🍾



Who are Ework?
Ework Group is the market leading, independent consultant supplier in Northern Europe with focus on IT, telecom, engineering and technology. We bring consultants and clients together, reshaping the way professionals engage.
Ework operates in Sweden, Denmark, Norway, Finland and Poland and has frame agreements with more than 180 leading companies in many industries and manages over 13,000 consultants on assignment. At Ework you can be a part of a growing company with strong entrepreneurial culture. Ework Group Poland is growing rapidly and we are now looking for new team members, helping with developing and maintaining our client relations where your skills within networking and relationship-building are essential.


Welcome with your application!


Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.