Project Administrator

We are looking for a Project Administrator for a company in Stockholm, Solna. Start ASAP, 1 year contract to begin with.

Assignment description
Setting up and maintaining project meeting structure.
Project meeting, event and calendar management including all logistics.
Preparing/collating/distributing agendas and meeting presentations.
Recording and distributing minutes and actions.
Reports, presentations, and other internal communication tasks within the project.
Setting up the project in various digital environments and communication channels.
Guidelines, best practices, knowledge sharing.
Creating and continuously improving templates, standards, instructions and guidelines
Manage approval process in connection with purchase orders, variation orders and contract management.
Checking and timely approval of invoices in SAP.
Create purchase requests, purchase orders and variation orders in SAP.
Send purchase order documents to requestor and/or supplier.
Manage, process and monitor incoming requests.
Manage communication with all requestors.
Liaise with relevant project members/ Service Desk and project controllers.
Follow the company's way of working by using processes
On/offboarding project team members.
Project tollgate documents and deliverables.
Managing access rights, distribution lists, organisation charts and holiday schedules.
Project review processes, lessons learned and monthly reporting days.
Engage and communicate with relevant stakeholders, Finance, Accounts payable, Project Controllers, Commercial Managers, Procurement , IT
Introducing/training project team in new systems, processes, standards and tools.



Skills
The main areas of responsibility are to support/manage/drive tasks within meeting management, communication, finance/procurement, governance/structure and on/offboarding new project members.


This role requires fluency in both English and Swedish.


Active, positive, open, safe attitude and way of working. Excellent communication and organisational skills. Well structured, qucik-to-act and communicative.


Experience
3+ years experience in a similar role


This is a full-time consultant position through Incluso in Stockholm (Solna). Start is ASAP and the contract period is limited to 1 year to begin with.

Please submit your CV and cover letter as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson, recruiter at Incluso.