Project Administrator/Project Assistant

Job Purpose: To ensure that the administrative and financial side of running projects is managed effectively and efficiently. How does the job fit into the organisation? The role provides administrative and financial support for the Project Managers. Key Requirements Excellent English language skills Working knowledge of at least one Scandinavian language Flexibility Patience Persistence Working knowledge of MS Office applications Able to understand the URS Quality Management System and role of the project manager Able to prioritise actions and meet commitments on an on-going basis. Skills Good communication skills. Good at working with numbers. Should be self motivated and able to use own initiative. Able to prioritise own work-load. The successful candidate for this role must be able to demonstrate the necessary skills and administration experience. Position Responsibilities Evaluate, select and apply standard management/administrative techniques, procedures and criteria to assist Project Manager with all financial aspects of projects. Performance at this level requires some developmental experience in budget tracking, understanding of contract terms, accounting principles, use of financial project management software, and URS contract standards and billing procedures. May have limited interaction with URS Billing and Accounting staff. Interacts directly with Project Managers and may interact on a limited basis with Clients and Subconsultants. Become familiar with client-specific contractual requirements. Prepare Work Authorization forms for new contracts, modifications, and job closures. Assist Project Managers in tracking project budgets. Assist in reviews of contracts and preparation of various forms. Follow up and reports on accounts receivables and unbilled issues as assigned. Position Objectives To ensure that all paperwork submitted by operations to the Finance Department complies with the current quality system and current requirements. To ensure project managers stay within the project budgets To ensure prompt invoicing of projects.