Project Coordinator

About the employer

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


Tasks

1. Manage all aspects of assigned projects, or assigned project components, in the area of Migrant Training and Integration. Act as the Country Office's focal point for the above-mentioned thematic area as it relates to Sweden.
2. Maintain partnerships at appropriate levels with government entities, local authorities, implementing partners, donors, and other stakeholders as relevant to assigned projects and activities.
3. Coordinate and liaise with IOM country offices in refugees' countries of first asylum worldwide in view of planning, implementing and reporting of PDO sessions.
4. Supervise and guide staff assigned to the projects/components in the above thematic areas.
5. Coordinate the deployment of Cross-Cultural Facilitators (CCFs), including their recruitment, training/induction, assignment and scheduling of CCFs to PDO sessions worldwide, and overseeing the collection of feedback and mission reports from CCFs.
6. Implement appropriate monitoring and backstopping mechanisms, including internal/external evaluations of the projects/components under implementation as required, and ensure compliance with all reporting obligations.
7. Oversee and, where required participate in, the development of relevant training curricula, methodologies and written/audio-visual materials for assigned projects/components, as well as translations of materials where required. Draft and produce content about assigned projects and thematic areas for publication, including through social media channels.
8. Participate in delivering trainings and presentations to external and internal stakeholders.
9. Undertake duty trips as necessary, including international travel to refugees' countries of first asylum.
10. Ensure the timely and complete collection and storage of administrative and financial documentation of assigned projects in line with IOM and donor rules, and assist the Resource Management Unit in the preparation of financial reports.
11. Prepare narrative donor and other reports and ensure timely submission, in line with donor requirements and IOM procedures and standards.
12. Prepare regular briefings, summaries and other relevant information materials, as required.
13. Identify potential entry points for new projects or expanded collaboration with relevant counterparts. As required, participate in the development of targeted interventions with a particular focus on PDO/Sweden, including preparation of concept notes, project proposals and budgets in coordination with relevant IOM Finland departments.
14. Perform such other duties as may be assigned.

Qualifications:

Education
- University degree in political sciences and/or social sciences or other related field with five years of relevant professional experience, or:
- Completed High School degree from an accredited academic institution, with seven years of relevant professional experience/training

Experience
- Proven track record in project management and implementation, preferably related to migrant training/integration or other related experience in the field of migration;
- Experience in managing and monitoring a project budget, as well as in writing reports and project documents;
- Experience in liaising with governmental authorities as well as with national and international institutions;
- Experience in organizing meetings and seminars is an asset.

Skills
- Excellent communication skills; excellent drafting skills in English;
- Profound IT skills, in particular concerning Microsoft Office (Outlook, Teams, Word, Excel, Powerpoint);
- Strong supervisory, team-working and interpersonal skills in particular in intercultural settings;
- Organisational, time-management and multi-tasking skills required in fast-paced operational environments;

Languages
- Fluency in English and Swedish is required. Knowledge of languages spoken by Sweden-bound refugees is advantageous.

Interested candidates with the required qualifications should submit a cover letter and a CV. Save them in the form "Your Family Name _ Your First Name", either as .doc or as .PDF file (e.g.: Doe_John.doc or Doe_John.PDF). All applications must be addressed to the Resource Management Officer (email: iomhelsinkihr@iom.int) quoting the above vacancy notice number/reference code as well as the last name of the candidate.