Project Coordinator

Who we are

Olink Proteomics is a rapidly growing Life Science Company committed to improve the treatment of diseases and global health through enabling protein biomarker discovery and development. Owning the leading and most exciting technologies in the market and a product portfolio for protein biomarker discovery and development we serve and support our customers through innovation, quality, rigor and transparency with the mission to drive precision medicine.

In seven years, we have analysed close to two million samples and generated more than 170 million data points for hundreds of customers from both research institutes and pharmaceutical companies around the world.

Olink now enables researchers to bring our platform into their labs and provides the requisite training to ensure success. In addition, we continue to offer services through our labs in Uppsala, Sweden and Watertown, MA.

Position Description

We are expanding our team and are now looking for a Project Coordinator for our Uppsala Headquarters. In this role you will acts as a liaison between Olink´s Analysis Service (AS) lab, the Business Development Manager (BDM), and the customer to maintain a clear line of communication ensuring timely completion of individual studies.



Primary Responsibilities

- Coordinate projects from “Quote Accepted” to “Experiment Started”.
- Maintain effective integrated project execution strategies and plans.
- Establish clear and consistent communication with customer, including defining expectations of the customer, Business Development Manager (BDM), and Analysis Service (AS).
- Update the customer and BDM in a timely manner and in clear terms if there are changes in expected timelines, cost, or deliverables.
- Manage and review paperwork related to the studies (sample manifests, work order, organization -pecific sample release documents, etc.)
- Manage and review the logistics of studies (getting projects out of quarantine, project composition, conveying timelines, and tracking project progress).
- If necessary, follow up with legal team regarding turnaround time for documents in progress. *It is the responsibility of the legal team, the BDM and management to ensure that documents are in accordance with agreed contracts and the obligations of the agreement between Client and the Company are fulfilled (customer names, billing address, data delivery, legal paperwork, and other related items).
- Update SalesForce, internal Kanban, and any additional interfaces according to criteria and timeline.
- Maintain positive relationships with clients and ensure client satisfaction through superior service.
- Participate in regular business reviews, all hands, or planning meetings as needed.
- The Project Coordinator may be asked to attend calls or meetings with the customer, BDM and Support. Topics may include: study design and goals (Support), client needs and budget (BDM) and AS requirements e.g., work order, sample manifest, etc.
- Develop and track activities against project timelines.
- Assist in the creation of SOP and work instructions related to that of the Project Coordinator position.
- Collaborate with other lead professionals to ensure design and documentation are in accordance with company standards and client expectations.
- Identify, implement, comply with, and maintain applicable Company safety, environmental and quality standards, procedures, and policies and other relevant legislative and regulatory requirements.




Qualifications/Skills

- Bachelor’s degree or similar within the Life Sciences field.
- Project Management certification or several years of project management experience, preferably in the Life Science field.
- Strong experience with laboratory work, preferentially routine work with large sample sets and/or service organizations.
- Documented experience in Microsoft Office and SalesForce programs and an ability to learn other software and systems
- Demonstrated strong communication skills, both oral and written.


As a person you should have strong organizational skills and pay attention to detail. In this role it is crucial to have the ability to balance multiple projects and be flexible in day-to-day work tasks. The ability to meet customers in a professional and customer-friendly way is also important and you should preferably be a self-motivated, and pro-active team-player with an interest to work across teams and disciplines

This position will be a contract role in the beginning with the potential to go perm in the future. The last application day is on the 11th of October. If this sounds interesting, please send us your application, and come join Olink!