Project Leader for Event Management / IPAC 2017

The Communications, External Relations and In-Kind Division at the European Spallation Source (ESS) in Lund, Sweden, invites applications for a temporary position of a Project Leader for Event Management / International Particle Accelerator Conference (IPAC) 2017.

Description of directorate/division
The Project Leader for Event Management / IPAC 2017 will report to the Head of Communications, External Relations and In-kind Division, which is in charge of strategic and operation activities relating internal and external communications, stakeholder relations and In-kind management.

Description of main responsibilities
The project leader for Event Management will act as the internal project leader for IPAC 2017, the International Particle Accelerator Conference held in Copenhagen 2017. The IPAC conference series started in 2010 but had then already been running since the 80s as regional conferences in USA, Asia and Europe. IPAC gathers some 1000-1200 scientific participants and some 200-300 industrial exhibitors annually with the conference alternating between the regions in a three year cycle. This role requires:

Project Management


• supporting the cross-functional ESS project team for IPAC 2017 in close collaboration with the IPAC 2017 Local Organizing Committe chairman
• management of external suppliers and sub-contractors
• preparation and organization of meetings of the IPAC 2017 Local Organizing Committee
• financial management and control of the IPAC 2017 budget

Programme


• supporting the International Organizing Committee, the European Physical Society (EPS) IPAC Organizing Committee (OC) and the Scientific Program Committee (SPC). These committees owns the IPAC brand and manages the conference program
• document and evaluate all IPAC related work in support of future IPAC events

Logistics


• management of all logistical arrangements such as venue, accommodation, catering, transports and shuttles, technical equipment

Participants management


• ESS support for speaker invitation
• registration management including set-up of the conference/registration website
• management of participants fees 

Promotion


• promotion of IPAC 2017 in collaboration with external stakeholders and with the respective specialized in-house teams
• purchase of advertising space

Qualifications

• Proven professional experience (more than 5 years) from a similar role as project leader
• Experience in managing large-scale international events with up to 1000 participants
• Experience in working in or with the public sector
• Experience in working with international, cross-functional teams
• Academic degree in a subject relevant to the portfolio of the tasks
• Proven project management skills, including responsibilities for financial management and reporting
• Excellent written and verbal English skills

We truly believe that to enjoy and perform at ESS, you have high integrity, are an enthusiastic committed person with a proactive approach. Further more you are service oriented, customer focused, take initiatives and possess good interpersonal skills.

Our work environment is characterised by fast growth, high rate of work, and an international atmosphere with highly academic personnel. The candidate must therefore enjoy the diversity of such and have a personality suited for the challenges it holds. In this growing organisation you will have the possibility to take part in developing new routines and processes. Our work environment is exciting and forward thinking and relies heavily on personal initiative.

The position is a time limited employment of 23 months. Your work place will be situated in Lund, Sweden. 
The deadline for applications is 12th April 2015.

What ESS can offer
At ESS we offer people with talent and passion a unique opportunity to be involved in the development and building of a world leading facility for materials research. Besides attractive employment and relocation conditions, the flexibility to balance work life with private life and good opportunities to further enhance your skills; you will also enjoy being part of an organisational culture that promotes and supports internal career growth. We pride ourselves in having successful collaboration across different functions, and as the facility continues to grow we will keep nurturing the international and vibrant environment welcoming people from all across the world.

Application & Contact
Please provide your curriculum vitae and cover letter in English by clicking on “apply” and following the instructions. Please note we only accept applications via the ESS website.
For further information regarding the position, please contact Head of Communication, Allen Weeks, allen.weeks[at]esss.se or Head of Accelerator Division, Mats Lindroos, mats.lindroos[at]esss.se and for further information regarding the recruitment process, please contact HR BP Jessica Kvarnhammar, jessica.kvarnhammar[at]esss.se 

We look forward to receiving your application.