Project Management Assistant

The Project Management Assistant is responsible for supporting the Project Management team consisting of Project Managers (PM), Site Managers (SM), Commercial Project Managers (CPM), Logistics Managers (LM), Tender Managers (TM) and others in all aspects of project delivery within Sweden and the Nordic region. From individual related tasks to general function wide support.


YOUR TASKS
Track, monitor and register of documents, maintaining databases and producing logs, transmittals and other reports as required
Ensure that pre-established document control requirements are met throughout the duration of the project and that required documents are complete and delivered within the given time frame
Manage processes and individual project tasks in cooperation with the PM
Support with supplier/procurement management and deliveries
Process purchase orders, quality reports, spare parts orders, etc.
Assist the PM/SM in data analysis and quality management
Arrange meetings, factory visits, and other events (including meeting documentation)
Aid in site set up and maintenance
Travel arrangements for the PM team
Support the PM/SM in ensuring compliance with all federal, state and corporate laws, regulations and requirements, including Health, Safety and Environment (HSE)
Regular travel to project sites will be a requirement
Assist Project Manager(s) and project team in other administrative tasks (e.g. maintaining document master list and issuance/revision/expiration history database)
Occasional travel to and support on site
Further administrative tasks related to project management



YOUR PROFILE
2 years of working experience in the administration function
Excellent English skills, both verbally and written
Excellent computer skills in Microsoft Office
Knowledge of SAP
Swedish and Finnish verbal and written skills are an advantage
Other platform/management tools are an advantage



Last date to apply for this position is 20th of March.


For further information about the role please contact:


Nadia Koski
Team Lead Project Management Admin/Assistants
Nkoski@nordex-online.com


Kajsa Karlsson
People & Culture Coordinator
+46 (0)73 050 8695
kkarlsson2@nordex-online.com