Project Portfolio Administrator

Are you looking for a great career and want to make your mark?
Please keep on reading but don’t just take our word for it. We’ve interviewed colleagues around the world about their jobs, the Mölnlycke unique culture and Mölnlycke people and it is simply A great company to work for!
Could you help improve healthcare outcomes around the world?
If the answer is yes, you think just like us and should apply for this exciting opportunity that we have below.
Mölnlycke is now looking for a new Project Portfolio Administrator to join our Wound Care R&D Team

PURPOSE OF POSITION

To support cross-functional projects and portfolio work in order to ensure expected benefits that support the business strategy.
The Portfolio Administrator role is focused on the consistent flow of current, accurate, and usable information from the steering committee to the PMO and project managers and vice versa.
The Portfolio Administrator is tasked with collecting and updating projections of project timing and resource allocations in order to provide the capacity forecast. This data comes from both PMO and Programs (for pending and frozen projects) and project managers (for active projects).
The successful candidate will manage the Wound Care R&D project and portfolio information technology systems for configuration of software options, curation of data, and preparation/presentation of reporting.
To guide users as system super user/trainer.

KEY ACCOUNTABILITIES
Understand project methodology methods to ensure efficient set–up and management of projects according to the process and details of product life cycle process phases BG0-BG5.
Track that projects have updated resource, cost, benefit, and status reporting.
Support project managers to ensure project quality, time, cost efficiency, and customer satisfaction.
Make project and portfolio reports presentation-ready
Support project managers in communication regarding progress, flag risks, and secure quality in project reporting. Assist in resource and capacity reporting
Contribute to continuous improvement activities in order to increase overall project efficiency
Contribute to project portfolio management and the business planning process with accurate data in project, project portfolio management, and quality management systems.
Analyze and deliver input for consequence analysis and scenarios of current and future portfolio plans
Administrator for the current Project Management software, managing users, setting system parameters, and providing training
Assist in PPM system testing in case of changed processes, new development, IT upgrades, etc.
Oversight and validation of required project management documents


CAPABILITIES, QUALIFICATIONS AND EXPERIENCE
Knowledge of project methodology and regulations related to Medical device industry.
Collaboration - Able to communicate with stakeholders to get things done. Comfortable working cross-functionally in a matrix.
Result and business focus – Business acumen and analytical skills. Focus on action and outcomes.
Team leadership skills – Manage team members well, gets the most and best out of team members and other stakeholders; sets and communicates project goals and timelines.
Academic background related to business and/or project management.
Basic knowledge of the regulations related to Medical device industry.
Knowledge of MS Office suite required and knowledge of Project Management (PPM) software preferred.
Documentation skills in English.
Supporting and flexible mindset.
Ability to effectively provide information at all levels, including top management.
Excellent interpersonal, communication and organizational skills, keen attention to detail.
Experience from working in a dynamic global organization minimum 2 years
Experience from different areas of the business externally and/or internally
Experience in business process management
Experience in database system work


Apart from making a world of difference by optimizing and developing products for wound treatment:
The opportunity to help improve patients’ lives globally
You will be part of a dynamic team in a global company
A work environment where you will get space for your ideas and you are encouraged to pursue new challenges
An open, friendly, and fair working atmosphere
Attractive career growth perspectives
In the near future, you’ll be joining us at our new HQ in GoCo Health Innovation City, fitted with
state-of-the-art laboratory facilities
Extra focus on employee wellbeing – it might be a given, but we take it extra seriously at Mölnlycke. Here are just a few examples of how we’ll take care of you:
We have a flexible work from home policy
Activities organized by our internal health and wellbeing organization Mölnlyckan
the opportunity to join our CSR and volunteer activities for Operation Smile
Mobile IT equipment and an annual bonus in addition to your monthly salary A compensation package with generous benefits, such as company health care, company pension plan, travel expense reimbursement, employee benefits platform on products and services, and more


If this sounds like you and you feel you have what it takes to succeed in this role, get in touch today!
www.molnlycke.com/careers

About Mölnlycke
Mölnlycke is a world-leading medical solutions company. We design and supply solutions to enhance performance at every point of care – from the hospital to the home proven it every day.
We specialise in:
•Wound management: including dressings with Safetac® such as Mepitel® and Mepilex®
•Preventing pressure ulcers: with Mepilex® Border used prophylactically and devices to help turn and re-position patients
•Surgical solutions: including Mölnlycke trays, HiBi® antiseptics and Biogel® surgical gloves
Mölnlycke was founded in 1849. Nowadays our solutions are available in around 100 countries; we’re the number one global provider of advanced wound care and single-use surgical products; and we’re Europe’s largest provider of customised trays. Our headquarters are in Gothenburg, Sweden and we have about 7,800 employees around the world