Purchasing Lead

Purchasing lead is involved from the planning/initiation phase of projects until close-out of all purchasing packages and relates to the acquisition of materials and equipment in support of engineering and construction management. Purchasing interfaces primarily with Engineering and aligns its activities with Expediting, Vendor Quality Surveillance, Logistics, Site Materials Control, Project Controls and Construction.
The Purchasing Lead is experienced in the discipline of materials/equipment acquisition including the purchase of tagged, bulk and engineered materials for projects and carries out the “Formation and Award” as well as “Administration and close-out” work processes of all purchase orders (local and international) in accordance with the project requirements. The Purchasing lead is the owner of the purchasing process from the planning/initiation stage to close-out.
Key Responsibilities
• Responsible for implementing purchasing procedures and templates/documents to be used on the project
• Responsible for managing the purchasing team towards the following objectives and deliverables:
 Performs purchasing activities:
 Preparation of Bidder’s List for approval
 Liaison with Package Coordinator and other project disciplines to obtain and verify Technical bid documents to ensure that specification are compatible commercial documentation to form a cohesive Bid document
 Preparation of Bid documents, advise on contractual terms and conditions and issuing of Invitation to Bid to the approved Bidders
 Manage the bidding process including technical queries from Bidders and issuance of addenda.
 Prepares and issue purchase orders
 Liaises or participates in discussion with the Client to establish General terms and condition suitable for the project
 Facilitate Purchase order kick off meetings and handover to expediting
Ensure proper control and methodology of contractual change notice to Purchase Order Revision, claims and/or backcharges in accordance with appropriate terms and conditions
 Ensures proper process of Progress Payment validation process in support to Accounting for payment approval
 Manages bonds/guarantees
 Ensures that all purchase orders are closed out in accordance with project specific procedures/requirements
 Performs award and administration of purchase orders in accordance with applicable legislation relating to corporation, taxation, custom duties and importation laws.
• General Managerial Duties:
 Provide supervision, training and assistance of team members
 Allocates assignments (packages) and tasks to purchasing agents and purchasing administrators
 Where mandated, participates in Package kick-off meetings (e.g. for major and/or critical equipment packages)
 Conducts regular team meetings to discuss status quo and any issues within the group
 Provides individual support to purchasing agents to resolve major problematic issues (performance, cost, etc.) arising from the vendor’s end
 Liaises with procurement manager to discuss performance appraisals/issues
 Provides updates and reporting to Project Procurement Manager/Materials Manager on procurement performance metrics such as cost, negotiated savings, low cost country sourcing and schedule
 Facilitates communication within project
 Assists the procurement Manager/Materials Manager with resource planning, specifically with regards to staffing purchasing personnel
 Conducts meetings with project team to ensure awards are made in time, when needed.
Qualifications and Experience
Essential
• Extensive experience in an EPCM project environment on capital projects, specifically purchasing of project material (tagged, engineered and bulk)
• Procurement related training as well as general supervisory and management related training
• Experience and contractual knowledge base with regards to the drafting of commercial terms and conditions
• Highly proficient negotiation skills