Receptionist

Internationella Engelska Skolan (IES) is a leading independent school group ("friskola") with academic results far above average and a diverse and energetic staff. Teaching is through both Swedish and English, with English the language of the corridors. IES is one of Sweden's largest school groups at "Grundskolan" with 43 schools and around 30,000 students across the country. IES has grown steadily and maintained quality since 1993.


More about the company and its schools can be found at www.engelska.se


Receptionist / Substitute Coordinator

The School Receptionist ensures that students, staff, and visitors receive a high standard of professional support. They are the first point of contact, run the front desk, and project the warmth and professionalism of IES at all times. The receptionist/sub coordinator works closely with the rest of the Administration team made up of our School Administrator, Economist, IT Representative, Librarian, Caretaker, and School Leadership.

In general, the role of Receptionist is to assist the school in the effective management of the front desk. You are the first point of contact for all visitors at the school. The successful receptionist ensures that all visitors, students, and staff receive the highest degree of service while contributing actively to a positive working environment. The role is dynamic and as such the successful candidate should be flexible, positive, and eager to support others in the school in order to create a smooth and calm school day for everyone. 

The role of the Sub Coordinator is to ensure that substitution is organised effectively (either internally or externally) and that all lessons take place as scheduled. This role requires a candidate who is well organised and solutions focused, as well as able to communicate effectively with both internal and external staff about expectations for the day. 

Responsibilities include but are not limited to:

Receptionist/Sub Coordinator

- Maintain professional, welcoming, and positive main entrance and reception 
- Meet and greet visitors to the school, and signing visitors in and out
- Ordering and receiving orders coming in, organising stationary, books and other incoming orders   
- Record, report, and follow up on students absences when necessary
- Support teachers and students with daily issues as they arise
- Manage and support student locker routines and allocation
- Support School Administrator if necessary
- Plan and organise daily substitution within the school using both internal and external substitutes
- Liaise with external agencies regarding substitution, either long term or short term
- Follow routines for substitution and absence reporting as defined by the school; communicate with School Leadership regarding potential changes needed
- If necessary, plan and/or lead training of new substitutes to the school in order to ensure they are aware of routines and procedures as well as feeling welcomed and able to provide a high level of education to the students

If you think you are the right candidate for us and our amazing school, please upload your CV here on the Careers site! CVs will be reviewed throughout the process. With any additional questions please contact brayden.scarlett.varmdo@engelska.se