Receptionist

Imagine what we could learn if we could build a machine so powerful that it could look deep inside the very materials that the universe is made from. A device that could actually let us see the atoms and molecules that make up the structure of substances. Imagine the new discoveries we could make, the new materials we could develop and how much we could learn about ourselves and our universe.

The European Spallation Source is one of the largest science and technology infrastructure projects being built today. The project includes the most powerful linear proton accelerator ever built, a five-tonne, helium-cooled tungsten target wheel, 15 state-of-the-art neutron instruments, a suite of laboratories, and a supercomputing data management and software development centre. In the context of its history and future as a scientific organisation, however, it is more than the sum of its parts. It is a brand-new Big Science organisation and we are building it from the ground up.

Come and build the future of Science with us!

About the role:

The ESS is at an exciting turning point. It is in transition from being a construction site, to being an operating facility. To help us realise our goal of being the most powerful neutron source in the world, we are now looking for a Receptionist for the Service & Support Group.

The Service Support Group is a small group of creative and solution-oritented team members, providing support and service to our international organization of about 700 staff. The group works with office support concerning reception, office caretaking and general service management. 

During a workday your typical tasks will be:  


• To procure and maintain storage for supplies and consumables for office use like paper, pens cutlery, milk, coffee and more as well as perform inventory
• Take care of incoming and outgoing post and parcels
• Prepare the meeting rooms and offices
• Prepare and administer invoices for payment
• To be the first line of support and handle tickets in our Service Desk System Jira
• To provide meeting and conference support including order catering and organize with badges for visitors
• To ensure that the reception calender is maintained and updated
• To ensure that all visitors, guests, users and staff receive professional and friendly service
• To administer Telenor invoices and accounts
• To establish and manage framework agreements

Being able to work outside normal working hours is to be expected from time to time.

 About you:

For this role, it is important that you see yourself as a true team player with a positive "can-do", service-minded attitude. You are independent, driven and enjoy working in a structured way. With your flexible mindset you enjoy assisting your colleagues whenever the need arises. For you, it is important to deliver good service and you easily have a dialogue with colleagues, suppliers and other stakeholders. A positive mindset will be very much appreciated, both by external stakeholders and the team. 

For this position we believe that you have the following qualifications:


• At least completed high school education, ideally with focus on service, reception and support
• Previous experience from similar role
• Computer literate, able to work independently with the computer (Word, Excel, Outlook, Zoom)
• Driving license B (requirement) 
• Fluent English in speech and writing, Swedish is an advantage 
• Experience from Telenor switchboard would be beneficial

A suitable personality is an important qualification for this role. A part from being service-minded and a true team player, personal integrity and the ability to keep information confidential are important factors. Experience of working in an international environment is an advantage.

The applicant is expected to be fit to perform the applicable tasks of this recruitment, includin lifting and carrying. 

Duration & Location:

The position is a permanent position with a 6-month probationary period and your work place will be situated in Lund, Sweden. 

What can we offer?

Aside from the chance to work at truly unique big science project, you can also expect:


• An opportunity to contribute to the future discoveries within neutron science.
• A stunning, brand new workplace filled with innovative minds and brilliant people from across the globe.
• A challenging, innovative and stimulating work environment.
• Market competitive compensation that is individual and differentiated according to role, responsibilities, individual skills, abilities and achievements.
• 25 days of annual leave, as well as more than 10 days of public holiday and company days off or days with limited working hours.
• Monthly pension contributions on top of your salary.
• Flexible working arrangements and a real work-life balance.

If you see yourself in what we’re looking for, please provide your CV and motivation letter in English by clicking on “apply” and following the instructions. Please be aware that we can only accept direct applications made via the ESS website.

Certain roles at ESS require health and safety checks and/or security clearance procedures, which will be performed as part of the recruitment process.

We review applications continuously, so don’t miss out! Submit your application as soon as you can and quote the job reference number ESD-34662 in your application. 

For more information regarding the ESS recruitment process, please contact Sara Tenggren – Recruitment Officer– at sara.tenggren@ess.eu. For further information regarding the position, please contact the Linda Björk – Group Leader Office Support – via linda.bjork@ess.eu

For trade union information, please contact Unionen representative Conny Wendt at conny.wendt@ess.eu or SACO/Swedish Association of Graduate Engineers representative Marc Kickulies at marc.kickulies@ess.eu.

We look forward to receiving your application soon!