Receptionist and Administrative Assistant

Main functions of the post: To assist with the day to day running of the reception area; To provide administrative support to the Division of Corporate Services; To provide Staff Welfare assistance to Staff Members.Duties and Responsibilities: Under the immediate supervision of the Facilities Manager, the incumbent performs the following duties: Qualifications and skills Basic qualification requirements: Level and type of formal education: ?High school diploma and preferably business and/or secretarial education; university background is considered an advantage, as well is studies within Archival science.2.2 Professional experience: ?Minimum of 2 years experience in progressively responsible administrative and/or receptionist roles; ?Experience within an international environment will be an advantage.2.3 Functional competencies: ?Excellent organising skills, ability to handle confidential information and to work in a multicultural team; ?Good sense of initiative, ability to set priorities and work under pressure with accuracy and dedication; ?Excellent written and spoken communication skills, as well as accuracy and attention to detail; ?Excellent interpersonal skills and client orientation; ?Ability to work both independently, with minimum supervision and in teams.Language skills: ?English: Fluent written and oral ?Swedish: Fluent written and oral ?Other: Any other widely spoken language in an International IDEA priority region would also be an asset.Computer skills: ?Excellent knowledge of Microsoft Office, internet and web search tools; ?Knowledge of Dreamweaver and / or experience working with an electronic case management would be advantageous. Terms of contract: 3 Year Fixed Term Appointment This position is open to those legally authorized to work in Sweden.Please note that all applications must be made in English.International IDEA is an equal opportunity employer which seeks to further diversify its staff in terms of gender, culture and nationality.