Receptionist and Consular Assistant

For reading the complete ad, please visit:
http://chc.amris.com/wizards_v2/chc/vacancyView.php?requirementId=3930&


Term Type: Indeterminate
Term Details: This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Sweden.
Department: Embassy of Canada in Stockholm, Sweden
Number of Vacancies: 1
Job Category: Administration
Level: Assistant
Classification: LE-05
Salary: Starting base annual salary 344,904 SEK plus benefits
Location: Stockholm, Sweden
Closing date: Sunday, March 1, at 23:59 UTC/GMT


Area of selection/Eligibility:


This position is open to individuals who meet all of the essential requirements, the Conditions of Employment stated below, and whose applications are received by the closing date. 


Essential Qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.


Education:


Bachelor’s degree from a recognized university in a discipline related to the job requirements (e.g. administration, communication) or an equivalent* combination of education, training and/or experience.


*Equivalent is defined as a combination of a minimum of three years’ post-Secondary experience and/or vocational training
 
Language:


Fluency in English (oral and written)
Proficiency in French (oral and written)
Proficiency in Swedish (oral and written)
 
Experience:


Minimum 2 years of recent* combined experience in:
-         front-line client service delivery


AND


-         providing administrative services OR
-         providing logistical support OR
-         record-keeping and information management.
* Recent is defined as within the last 5 years.


Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.


Knowledge:


Knowledge of Microsoft Office (Word, Excel, Outlook)
Knowledge of standard office procedures and practices
 
Competencies:
 
Effective communication skills
Excellent interpersonal skills and client focus
Sound judgment
Superior organizational and time-management skills
Superior attention to detail
Adaptability/Flexibility (flexible and able to adapt to changing work pressures and range of tasks)


Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.


·        Client service experience working with a diplomatic mission or international organization
·        Experience working with data management software




Operational Requirements:


·        Ability to work overtime outside normal working hours
·        Ability to work on Swedish holidays when the Embassy is open
·        Working hours: 37.5 hours per week, Monday to Friday 8:30 to 17:00. Flexible working hours are not possible for this position.


Conditions of Employment:
·        Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
·        Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.


How to apply:
Applications will only be considered when received through our portal. Link for this job poster – http://wfca-tpce.com/vacancyView.php?requirementId=3930&
Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.
If you have any questions during this process, please contact us at LES-E-Recruitment-LDN@international.gc.ca



Important Notes:
Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
The Embassy of Canada in Stockholm, Sweden does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Stockholm, Sweden which might arise in the 12 months following the completion of this recruitment process.