Receptionist Embassy of Japan in Sweden

1 Place of work
Embassy of Japan in Sweden
Gärdesgatan 10, 115 27 Stockholm, Sweden

2 Working days and hours
(1) Monday to Friday 9:00-17:00
(2) Lunch break 12:30-13:30

3 Commencing date
October 1, 2021

4 Main duties
(1) Answer and screen incoming calls at the Embassy switchboard and direct and/or refer them to the relevant Embassy sections.
(2) Provide general information to the public enquiries on various topics, for instance on Japan visa regulations and application procedures.
(3) Handle outgoing and incoming correspondence such as letters, parcels, etc.
(4) Receive visitors at the main entrance and refer them to the relevant Embassy sections.
(5) General administrative duties

5 Salary
The salary will be decided based on the candidate's qualifications and expertise.

6 Qualifications
(1) Excellent command of English and Swedish languages, and preferably with a good command of Japanese
(2) Basic knowledge of Microsoft Office (Word, Excel, and PowerPoint)
(3) Good communication and team-work skills

7 Application
Required application documents include:
(1) A brief resume or CV
(2) A letter (within A4 1 page) describing how the applicant is qualified for working at the Embassy
(3) A copy of passport identification page
(4) A copy of the working permit (for non-Swedish applicants)

All application documents must be in English. Please submit each of the required documents as a separate PDF or Word file to admin@st.mofa.go.jp with "Receptionist" in the mail title, or in printed forms to the following address, no later than 5 p.m. September 10, 2021.

Embassy of Japan in Sweden
General Affairs Section
Gärdesgatan 10
115 27 Stockholm

The applicants who pass the first screening of the submitted documents will later be called for an interview at the Embassy of Japan in Sweden. The final result will be communicated only to the candidates who received interviews.