Receptionist / Event Coordinator for IES HQ

Do you enjoy helping different people every day? Are you a multitasking pro who takes ownership of your own work? Excited about working in an international atmosphere? You could be the receptionist at IES HQ!
At Internationella Engelska Skolan (IES) we make a difference in the lives of our students. We believe this is due to our clear ethos with engaged and visible leaders creating an environment in which we all work towards a common goal. At IES the international perspective is part of your every day, you can visit the world without leaving Stockholm.


About the role
We are looking for a second receptionist, who also will be our meeting and event coordinator for the head office in Täby. The role requires a high degree of professionalism in dealing with diverse groups of people, including employees, parents and other external stakeholders. The receptionist is often the first point of contact with IES, so you must be able to communicate clearly and professionally in person, on the phone and via email. The role is integral in creating a warm and welcoming office environment.
Several tasks recur on a daily / weekly basis, but often it is a matter of finding quick solutions to tasks and situations that arise “ad hoc”. Tasks include:
Reception
Switchboard
IES information and new school email
Contact with our schools and parents
Handling visitors / deliveries to the office

Meeting and event coordination
Work with internal stakeholders to define meeting / conference / event requirements
Liaise with venues and suppliers as the key contact, finding the best solution for each event
Organise travel for delegates & HQ staff
Manage all practical preparation in consultation with the event owner



What are we looking for
We expect that you have experience of customer service, managing meetings, conferences and events and administration. It is an advantage if you have experience from working at an event company. You are positive, flexible, and proactive, with a “can-do” attitude. You have strong verbal and written communications skills in both Swedish and English. You enjoy being organised and taking responsibility for your own tasks. You are service-minded and find satisfaction in helping others.
A driving licence and car is preferable for this position.


Additional information
Location: IES Head Office is located in Täby
Position type: Monday to Friday, 40 hours per week
Contract length: Permanent
Start date: as soon as possible



Application
Submit your CV and cover letter in English through IES Careers
Complete the form linked in the vacancy listing on IES Careers

Recruitment is ongoing and the position may be filled before the closing date.
Only applications through IES Careers are accepted