Referencing Specialist for CERN Central Stores

Company Description
At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Job Description
Introduction

Are you experienced in referencing technical items and managing catalogs within a large organization? Do you excel in customer service and thrive on fostering relationships with technical colleagues, procurement experts, and external suppliers? Join CERN and take on the challenge of referencing materials and equipment for building and maintaining the accelerators and experiments of the world's largest particle physics laboratory. Take part!

As part of the Supply Chain (SC) section within the Services & Supply Chain (SSC) group of the SCE department, you will provide CERN's community supply of large range of referenced items (i.e. with recurrent demands and a long-term interest for the Organization) through a referencing process, a centralized front line capturing and processing demands (web catalogues), inventory management, replenishment following CERN's procurement rules and warehousing operations. Learn more about the SCE department and SSC group here: https://sce-dep.web.cern.ch/ssc-mandate.

Functions

As part of the referencing team, you will be responsible of the entire process to make centrally available referenced items to be used by the entire CERN's community through central stores. You will collaborate closely with internal stakeholders such as technical experts, Health, Safety and Environment unit, Procurement officers, and external potential or current suppliers. It will result to the following tasks:

-Organize and proactively contribute to standardisation and referencing committees, collaborating with technical experts. Evaluate new referencing requests, capturing input, forecasting, and managing master data from all stakeholders.
-Initiate and oversee procurement processes executed by our Procurement office to establish and maintain purchasing solutions covering all referenced items available in CERN's catalogues. This includes contributing to the definition of procurement strategies, identifying potential new suppliers, drafting technical documents (for price enquiries, market surveys, and invitations to tender), analyzing bids, integrating contracts in CERN's ERP;
-Manage items' lifecycle through regular clean-up, rationalisation, management, and catalogue updates;
-Ensure quality assurance, quality controls and test procedures at the right levels;
-Provide advice and guidance to all CERN stakeholders on material requests;
-Actively contribute to continuous improvements of existing processes.

Qualifications
Bachelor's degree or equivalent relevant experience in the field of supply chain, procurement or a related field.

Experience:

The demonstrated experience required for this post entails:

-Definition and execution of complex business processes related to supply chain or procurement;
-Relationship management of internal and external partners;
-Day-to-day use of MRP or ERP.

Technical competencies:

-Specification and follow-up of technical aspects of a contract;
-Product standardisation;
-Customer service;
-Drafting and writing of official documents;
-Use of office software packages.

Behavioural competencies:

-Working in teams: building and maintaining constructive and effective work relationships.
-Learning and sharing knowledge: sharing knowledge and expertise freely and willingly with others; coaching others to ensure knowledge transfer; proposing ways to improve or streamline existing procedures, processes and methodologies; learning from own successes and failures,
-Managing self: remaining objective, focussed and productive in a stressful environment; focusing on solutions rather than problems.
-Communicating effectively: providing others with timely information; delivering presentations in a structured and clear way; adjusting style and content to the audience; responding calmly and confidently to questions.
-Achieving results: delivering prompt and efficient service taking into account customer needs; delivering high quality work on time and fulfilling expectations; having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.

Language skills:

Spoken and written English: ability to understand and speak French in professional contexts, or the undertaking to acquire it rapidly.

Additional Information
Eligibility and closing date:

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible, and applications should normally reach us no later than May 19th 2024 at 23:59 CEST (Geneva Time).

Employment Conditions

Contract type: Limited duration contract (3 years). Subject to certain conditions, holders of limited-duration contracts may apply for an indefinite position.