Residence manager

DUTIES

a. Staff:

1. Supervises a staff of three;
2. Instructs the Cook about upcoming events;
3. Makes all arrangements for luncheons, dinners and receptions after coordination with the Ambassador;
4. Counsels the household staff when problems arise;
5. Monitors staff time and attendance, annual leave and sick leave slips..
b. Residence Calendar:

1. Checks daily with the Ambassador on his/her needs;
2. Acts as liaison between the Ambassador's Office, the Protocol Office at the Embassy and the Residence;
3. Works with the Ambassador and the Protocol Office on guest lists and table seating and special food requests (vegetarian, dietary plans);
4. Does most of the non-food shopping for the Residence (ordering and buying flowers, etc.).
c. Accounting/Vouchering:

1. Maintains the financial records of the Residence.
2. Prepares vouchers;
3. Replenishes petty cash fund to carry out duties (i.e, shopping for food, cleaning materials, flowers, etc.).
d. Organization/Maintenance of Residence:

1. Submits work orders to the Embassy's Facilities Management Office and/or General Services when maintenance crew is required to perform maintenance and/or repair work at the Residence;
2. Coordinates basic security issues pertaining to visitors and guests for entrance passes or authorization to the Residence with the Regional Security Office and the security guards at the Residence.
3. Runs errands for the Residence and therefore need their own car while on duty.

EDUCATION

College education with vocational training in office/hotel administration.

WORK EXPERIENCE

5 years in a similar position in a hotel or similar institution.

KAVIFICATIONS

1. Language: Good working knowledge of English and Swedish.
2. Abilities and Skills: Basic knowledge of bookkeeping, accounting and Human Resources practices, protocol policies, good diplomacy and interpersonal skills, supervisory skills; must be flexible, creative and be able to manage a household and staff with a quickly changing agenda. Valid driver's license.