School Administrator

Internationella Engelska Skolan (IES) is a leading independent school group ("friskola") with academic results far above average and a diverse and energetic staff. Teaching is through both Swedish and English, with English the language of the corridors. IES is one of Sweden's largest school groups at "Grundskolan" with 39 schools and around 28,000 students across the country. IES has grown steadily and maintained quality since 1993.


More about the company and its schools can be found at www.engelska.se


School Administrator

The School Administrator ensures that students, staff and guardians receive a high standard of administrative support. They are the key person in contact with guardians and visitors to our school. The School Administrator reports to the Principal, performs secretarial duties for the Management as well as support members of staff and students.

Internationella Engelska Skolan in Sundbyberg opened in 2018 and is expanding for the upcoming school year. In 2021 we will be fully expanded with a total of 864 students in grades 4-9. 

At IES our ethos is the foundation of how we perform and we are proud to have schools in Sweden which offer students bilingualism, high academic expectations and a safe and orderly environment. Since our start in Sundbyberg we have had excellent results in surveys from parents, teachers and students. If you want to be part of our successful development we are looking for a full time School Administrator to start as soon as possible.

The areas of responsibility include:

Communication to guardians, staff and students

- Communication with guardians via emails sent to info.sundbyberg@engelska.se and phone.
- Communication to staff on our internal information place IES Connect
- Communication to guardians and students on schoolsoft
- Communication on our webpage IES Sundbyberg

Project manager and Event planner

- Organise and plan staff events such as conferences, summer kick off, birthdays and inservice days
- Assist teachers in planning school events such as Parent evenings, Halloween, Sport’s Day, Graduation 
- Organise and plan event such as school photo and Skolgarderoben
- Secreterial tasks to the Management team 
- Organise routines in school such as watering flowers, cleaning scheduls in the staffroom, fika schedule etc
- Order and inventory of student and office supplies
- Keep abreast of new activities, such as PTS Conferences and important events and meetings at the school. The admin team ensures that relevant information is shared with the right people.
- Maintain and update the school calendar
- Organise the new start kit for new staff at our school

Student intake and exit

- Manage the student queue and student intake ensuring that all relevant forms are completed and submitted by guardians
- Communication with new students and guardians
- Ensure that classes are full and that we have the correct student numbers
- Ensure new student documentation gets to the right person, such as medical forms to the nurse
- Be the contact person for new parents and students to the school
- Manage the student intake and exit process: inform mentor, management, documentation etc. 
- Keep student files safe, accessible and updated

SchoolSoft

The Admin team work together on all aspects of SchoolSoft including maintenance of the system. 

- Manage student registration, prepare class lists and mentor groups, language groups as well as Sva groups
- Manage individual student admin card
- Export files to SCB
- Make any necessary changes on SchoolSoft as instructed by LT
- Scheduling that needs to be updated throughout the year
- New schedules to staff and students when needed

Please submit CV and a covering letter to:  recruitment.sundbyberg@engelska.se

Please add “School Administrator” to the heading of the email

For further information regarding the locations of our schools and about our organisation please see our website www.engelska.se