School Administrator

Internationella Engelska Skolan (IES) is a leading independent school group ("friskola") with academic results far above average and a diverse and energetic staff. Teaching is through both Swedish and English, with English the language of the corridors. IES is one of Sweden's largest school groups at "Grundskolan" with 43 schools and around 30,000 students across the country. IES has grown steadily and maintained quality since 1993.


More about the company and its schools can be found at www.engelska.se


Receptionist

The School Administrator ensures that Management, students, staff and visitors receive a high standard of professional support. They are the first point of contact, run the front desk and project the warmth and professionalism of IES at all times. The administrator reports to the Head of Administration, performs secretarial duties for the leadership team as well as support members of staff and students.

Description of Receptionist role

In general, the role of Receptionist is to assist the school in the effective management of the front desk. You are the first point of contact for all visitors at the school. The successful receptionist ensures that all visitors, students and staff receive the highest degree of service. 

Responsibilities include but are not limited to:

Reception

- Maintain professional and welcoming main entrance, reception and conference/meeting rooms
- Meet and greet visitors to the school, and signing visitors in and out 
- Receive and sort daily mail
- Support teachers and students with printing and stationery supply.
- Manage and support student locker routines and allocation

Administration

- Coordinate and arrange substitute lessons on a daily basis, planned and unplanned 
- SchoolSoft administration 

General duties

- Support leadership team with administrative tasks such as performing secretarial duties, translation, manage appointment calendars and schedule meetings.  
- Translations from Swedish to English and vice versa were required. 
- Support Team Lead with communication, administrative tasks such as proofreading and drafting of documentation. 

- Manage the media and communications strategy for the school including weekly posts on social media, the school media displays and the school website content.