School Administrator

Internationella Engelska Skolan (IES) is a leading independent school group ("friskola") with academic results far above average and a diverse and energetic staff. Teaching is through both Swedish and English, with English the language of the corridors. IES is one of Sweden's largest school groups at "Grundskolan" with 46 schools and around 32,000 students across the country. IES has grown steadily and maintained quality since 1993.


More about the company and its schools can be found at www.engelska.se


- School administrator Senior SchoolIESTäby are looking for an outgoing, efficient and bilingual receptionist and school administrator to join our team in January 2023.The job entails the following duties:Reception dutiesAnswering the school phoneContacting parents by phone and emailAttendance routines on schoolsoftContact with guests/parents daily in receptionVisitor/Guest support and admin. IES events in schoolAdmin support for nurse when required and medicine box and supplies for students in reception Support with deliveries arriving at reception and contact person for cleaners on a daily basis as part of Work Environment checks Active at Reception, support students and monitor student lounge area    
- Answering the school phone
- Contacting parents by phone and email
- Attendance routines on schoolsoft
- Contact with guests/parents daily in reception
- Visitor/Guest support and admin. IES events in school
- Admin support for nurse when required and medicine box and supplies for students in reception
-  Support with deliveries arriving at reception and contact person for cleaners on a daily basis as part of Work Environment checks
-  Active at Reception, support students and monitor student lounge area    

            Administration duties

- Admissions- ongoing admin. of intake, queue list for Sr and attendance at Open HouseAdmin. of Grading on schoolsoft, term certificates, archiving and updating SCB and Täby KommunAdmin of National tests and archiving admin.Admin for contact with Kleins Srs – allergies and packed lunchesAdmin. support for teachersAdmin. support for management team - induction materials for new staff and student/Parent handbook revisionGraduation admin.Staff room upkeep and suppliesSupport organise staff events and fika during SPTs and other PD days etc...Office supplies and new materials for students and staff annuallyMember of admin team- weekly meetingsWorking as a team with admin staff- covering when off on VAB/sick leave
- Admissions- ongoing admin. of intake, queue list for Sr and attendance at Open House
- Admin. of Grading on schoolsoft, term certificates, archiving and updating SCB and Täby Kommun
- Admin of National tests and archiving admin.
- Admin for contact with Kleins Srs – allergies and packed lunches
- Admin. support for teachers
- Admin. support for management team - induction materials for new staff and student/Parent handbook revision
- Graduation admin.
- Staff room upkeep and supplies
- Support organise staff events and fika during SPTs and other PD days etc...
- Office supplies and new materials for students and staff annually
- Member of admin team- weekly meetings
- Working as a team with admin staff- covering when off on VAB/sick leave

Are you the person with a smiling and welcoming face at reception and in front of the house we are looking for?

Please send a letter of application and CV to add email address

Swedish and English required.

Knowledge of schoolsoft and novaschem required. Training provided.