Science Coordination Officer

The European Spallation Source has the ambition to become the brightest source of neutrons for science and technology and be operational by the end of this decade. 22 state of the art neutron scattering instruments will be made available to addressing a wide range of scientific fields in fundamental and materials science. We expect to welcome between 2000 and 3000 users per year from both academia and industry.

The Science Directorate oversees the ESS neutron scientific activities with a structure including three Instrument Divisions, the Data Management and Software Center, Sample Environment and Laboratory support groups and the newly created Research Coordination Office.

About the position

The ESS is at an exciting turning point. It is in transition from being a construction site, to being an operating facility. To help us realise our goal of being the most powerful neutron source in the world, we are now in search of a Science Coordination Officer for our new Research Coordination Office. The office will be a part of the Science Directorate and in the near future be a part of enabling optimum scientific use of the ESS neutron instruments.

The main activities of the Research Coordination Office include:


• User office implementation and running.
• User community development and support.
• Grants implementation and administration.
• Provision of library service including appropriate journal access and development of online and accessible ESS publications archive
• Outreach about science – to scientists, schools and the public – including conference, workshop, symposia and seminar administration.
• PhD programmes including support for recruitment/onboarding/offboarding masters and project students throughout science.
• Industrial liaison activities.

As the Science Coordination Officer, you will occupy a key position at the ESS and be expected to:


• Deliver scientific conferences, workshops and symposia geared towards engaging academic and industrial ESS users. Manage logistics, scheduling, and follow-up actions to ensure the success of these events.
• Implement outreach strategies to engage industrial users. Build and maintain relationships within the industrial neutron user community.
• Develop and execute education programmes for project students, interns, master's students, and PhD students at ESS. Encourage projects co-supervised by industrial and ESS scientists, promoting a blend of academic excellence and industrial relevance.
• Organise in person and remote science seminars to showcase ESS scientific research. Promote attendance internally and in the wider science community.
• Strengthen networks and promote interdisciplinary collaboration between scientists using different techniques in similar science areas. Facilitate thematic science activities that enhance cooperation among researchers.
• Develop and maintain communication materials that not only inform the scientific community about the work of the ESS Science Directorate but also highlight the benefits and opportunities for the industrial sector.

This is a permanent position based in Lund, Sweden with a preferred start date of 1 October 2024.

Educational Qualifications:


• Bachelor’s degree preferably in a STEM discipline.

Experience:


• 3-5 years of experience in science administration or science communication.
• Proven track record of managing events such as conferences and workshops and, ideally, experience using Indico or other event management tools.
• Experience working with postgraduate students will be viewed favourably.

Skills and Competencies:


• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and confidence to learn to new tools such as Atlassian Confluence.
• Excellent organizational and time management skills: capable of prioritizing competing interests.
• Strong team player: capable of building collaborations and fostering a cooperative work environment.
• Effective communication skills: fluency in written and spoken English is required at ESS.
• Proactive and resourceful: able to take ownership of tasks and projects.
• Adaptable and flexible: capable of managing the most pressing challenges first.

Additional Requirements:

Experience working in an international environment is considered an advantage and fluency in written and spoken English is required at ESS.

If you are a dedicated professional with a passion for science and exceptional organizational capabilities, we encourage you to apply.

What can we offer?

Aside from the chance to work at a truly unique project, you can also expect:


• An opportunity to contribute to the future discoveries within neutron science.
• A stunning, brand new workplace filled with innovative minds and brilliant people from across the globe.
• A challenging, exciting and fast-paced work environment.
• Market competitive compensation that is individual and differentiated according to role, responsibilities, individual skills, abilities and achievements.
• 30 days of annual leave, as well as more than 10 days of public holiday and company days off or days with limited working hours.
• Monthly pension contributions on top of your salary.
• Focus on work-life balance.

Interested? We sure hope so.

If you see yourself in what we’re looking for, please provide your CV and motivation letter in English by clicking on “apply” and following the instructions. Please be aware that we can only accept direct applications made via the ESS website. Submit your application by 23rd June, 2024.

Certain roles at ESS require health and safety and/or security checks, which may be carried out during the recruitment process.

For more information regarding the ESS recruitment process, please follow this link https://europeanspallationsource.se/page/hiring-process or contact Recruitment Officer Kathryn Quaak at kathryn.quaak@ess.eu

For further information regarding the position, please contact Carina Lobley at Carina.Lobley@ess.eu

For trade union information, please contact Unionen representative Conny Wendt at conny.wendt@ess.eu or SACO/Swedish Association of Graduate Engineers representative Marc Kickulies at marc.kickulies@ess.eu

We look forward to receiving your application!