Secretary

Position: Secretary
Reports to: Admin Director
Location: Gothenburg
About Minnovation:
Today Minnovation provide a comprehensive suite of services that enable our customers’ HR and administrative processes. Our services include staffing, recruitment, and outsources manpower, etc.
We are aiming to be the top level HR Consulting company of providing local expertise and advice for business and individuals in the Nordic region and other European region.
Most of our colleagues have 15+ years of rich experience in Human Resources management, Finance Management, Business development. Project management of local and foreign companies with shared vision of entrepreneurship.
We are a team with a diverse cultural background. We have a deep understanding of business practices in Europe, especially in the Nordic markets and China, as well as a series of processes such as human resources management and financial supervision.
Our colleagues speak fluently Chinese, English, Swedish, German and many other languages.


Role Summary:
This role is an outplace position. We are helping our customer to seek an energetic and capable administrative secretary with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.
To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties
Responsibility:
1. Reporting to management and performing secretarial duties.
2. Processing, typing, editing, and formatting reports and documents.
3. Filing documents, as well as entering data and maintaining databases.
4. Liaising with internal departments and communicating with the public.
5. Directing internal and external calls, emails to designated departments.
6. Arranging and scheduling appointments, meetings, and events.
7. Monitoring office supplies and ordering replacements.
8. Assisting with copying, scanning, emailing, note-taking, and travel bookings.
9. Preparing facilities and arranging refreshments for events, if required.
10. Observing the best business practices.


Qualifications:
a. Language : English, Swedish, and Chinese(Optional)
b. Driving licence
c. 2 years secretary or administration experience
d. Part time: start with 3 days per week, 7.5 hours per day
e. Proactive, detail-focused, well-interpersonal