Secretary to European Centre for Disease Prevention and Control

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Secretary to European Centre for Disease Prevention and Control

Work Description
We are searching for a Secretary for our client, the European Centre for Disease Prevention and Control (ECDC) in Solna.

Task:
The person shall be requested to perform various tasks including:
• Providing general secretarial support to the section within the Public Health Capacity and Communication Unit, including coordination of calendars, setting up meetings, tele/video conferences
• Preparing and coordination of business trips and travel claims as well as assistance with financial matters
• Providing secretarial and logistics support for meetings, including initiation of financial commitment, request for services through the meetings department, taking minutes
• Respond to queries and request for information with a high level of service, tact, discretion and confidentiality
• Draft and finalise correspondence and other documents, taking notes at meetings
•Manage electronic and paper documents (contract lists, mailing, typing, photocopying, scanning, filing and archiving)
• Perform any other task assigned by the supervisor.

You will get an employment as a consultant with Manpower. The assignment is to start in the middle of May until last of July with possible extension up to the total length of 12 months. The role is for full-time.

Competences and experience
These specific competences and experience are required for the current assignment:
• Excellent communication skills and ability to work independently as well as in a team

• Experience in organising meetings

• Experience in providing general secretarial support to teams, ideally in multicultural environment
• Post-secondary education
• Excellent command of English; oral and written
• Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook)
• Excellent skills in preparing correspondence and other documentation and experience in organizing meetings
•Proven experience as an administrative assistant/secretary, preferably in a multicultural working environment
• High level of service attitude, tact, discretion and confidentiality
• Ability to work under pressure and experience in organizing work and prioritizing accordingly.

Contact
Please apply for the job via the link with your CV (preferable Europass CV) and a letter of motivation explaining which job specific expertise and personal characteristics you can bring to the job. For questions please contact Caroline Lyngen 08- 452 33 13.