Secretary to the defence attache South African Embassy

Main duties:
1.Arranging and scheduling of appointments, tracks events and updates engagement schedules, attends to invitations sent to Defence Attaché, keeps electronic diary updated
2.Updates Defence Attaché contact lists
3.Obtains quotations and do purchases
4.Drafts routine letters, invitations, reports
5.Ensures document storage and retrieval
6.Makes travel and accommodation arrangements ensuring effective time management.
7.Prepares travel expense and entertainment claims. Compiles simple spreadsheets
8.Proofreads documents
9.Interprets at meetings
10.Screens telephone calls - redirect appropriately
11.Acts as driver when required

Requirements:
Secretary
A minimum of 12 years schooling with completion of at least a one year Secretarial Diploma/Certificate PLUS a minimum of 3 years' experience as a secretary, typist or administration clerk with word processing knowledge and skills.

Prior experience in an Embassy will be an advantage.

.Demonstrates the Embassy's core values through all aspect of work (e.g. Integrity, Respect and Collaboration).
.Possess a positive and flexible attitude, good organizational capability; dedication to service quality; and prepared to take on additional duties where appropriate, having the ability to handle stressful situations.
.The ability to function effectively in diverse conditions; have a sense of urgency; takes initiative and shows courtesy/diplomacy at all times, ensuring customer satisfaction.
.Demonstrate the following competencies/skills: diplomacy, communication, translation and interpretation, networking, problem-solving, and time management skills.
.Computer literacy essential (Microsoft Office computer programmes: Word, Excel, and Outlook).
.100% Fluency in Swedish and English.
.A valid Swedish driver's licence required.
.A valid police report with no criminal record required.
.Non-Swedish nationals need to have a valid permanent residency permit - submit proof when applying.

Please submit your application, both CV and Cover Letter, (in English) no later than close of business on 26 April 2022

Only Shortlisted applicants will be contacted. To those applicants not shortlisted, we extend our appreciation for considering the South African Embassy as a Potential Employer.

If you have questions regarding this job you are welcome to contact:

Selinah Toodi
South African Embassy
Alsnögatan 7
11641 Stockholm
Tel. No. 076 855 23 90
E-mail: toodim@dirco.gov.za