Senior Administrator

Do you have an impressive track record as a Senior Administrator, outstanding organisational skills and the ability to multi-task effortlessly? This is an opportunity to take on a challenging and varied role in Early Clinical Development (ECD) as a Senior Administrator to a VP. We are looking for someone with high standards, enthusiasm, and a passion for learning, together with excellent communication skills, a proactive approach and the confidence to act independently.

The Senior Administrator will report to the Enablement Leader, Strategic Planning and Operations in Early Clinical Development and will be supporting a VP and his senior leaders.

Strategic Planning and Operations is a critical department responsible for managing a wide range of ?Manage the Business? activities on behalf of the Early Clinical Development. Strategic Planning and Operations provides Enablement support for ECD along with aggregating all head count tracking, timecard data and performance information including the internal scorecard.

ECD is a dedicated clinical scientific resource for AstraZeneca?s early development portfolio, which provides a translational medicine capability to rapidly understand the disease target and the potential of our candidate drugs in humans. We enable translational medicine by: human target validation earlier in research, optimisation of the clinical trial process, integration of multiple, relevant data sources to better inform investment decisions, and timely scientific insights gathered and shared more broadly across AstraZeneca. We work in close collaboration with early development project team colleagues and relevant external experts to develop biomarkers and new methodologies, to plan, conduct and report clinical studies from healthy volunteers to Phase IIb.

This is a full time permanent position based in Gothenburg, Sweden.

Main duties and responsibilities

Working globally across different time zones, your focus will be on providing high quality and professional administration support to the VP and his senior leaders. You will become an expert user across key business systems and tools and provide a professional point of contact for the organisation. Activities include
Extensive diary management, using MS Outlook
Extensive travel arrangements, both UK and abroad consisting of flights, accommodation, airport transportation, car bookings, trains etc. (preparing travel packs / itineraries).
Triage of VP mailbox to ensure priorities are managed.
Receiving, directing and relaying telephone messages in a professional manner.
Organising internal/external meetings including room bookings and catering arrangements as required.
Co-ordinating global conference calls / video conference calls (i.e. managing the different time zones).
Printing relevant documents in preparation of meetings.
Collating and processing of expense claims.
Preparing documents using templates, this will also include presentation materials
Organising and distributing incoming / outgoing project correspondence.
Preparing agendas, taking minutes and other relevant documentation, as necessary.
Filing and scanning project correspondence
General printing, photocopying and binding documents.
Essential... To read FULL JOBDESCRIPTION and to APPLY please visit www.astrazeneca.se/karriär