Senior Administrator

Are you an experienced and confident administrator who has worked in a large global organization looking to join a vibrant team in Global Portfolio and Project Management at AstraZeneca?



At AstraZeneca, we win through science, it's at the heart of our every success. That science is only possible when we all work together - we will always make sure you're clear about how your role is connected to our wider mission to show what science can do.



Our spectacular campus in Gothenburg is one of AstraZeneca's three strategic science centers. The site is home to over 2,500 employees, from 50 different nationalities. Gothenburg includes the complete range of functions, and as such offers plenty of development opportunities for a wide range of professionals. Our science teams in Gothenburg collaborate with academic and industry partners in Sweden and globally. And the site itself has been designed with collaboration in mind. From the Coffee Lab to exercise areas, we've built a series of environments where innovation can happen.



You will be a key member of the Global GPPM team using your excellent organizational and social skills to enable leaders in our Project Management and Portfolio Management fields to work optimally in a dynamic R&D environment to ensure delivery of GPPM's short-term goals and longer-term strategic priorities.



Typical Duties & Responsibilities

* Coordination of the Therapeutic Area Leadership Team. This includes setting meeting calendar, individual meeting arrangements, preparation, ownership and maintenance of distribution lists, information management (SPOL), as well as active improvement and standardization of administrative processes
* Full diary management for a cross-functional Senior Director group including scheduling global meetings, flagging up clashes and meeting prioritization
* Email management as required, responding to requests for meetings and deleting messages which do not require their consideration. Bring key messages to their attention and ensure that they have been dealt with
* Arranging business travel and visas as required
* Processing expense claims for senior leaders
* Responding on behalf of Senior Director group to different partners maintaining high professional standards whilst meeting conflicting needs
* Responding to more complex or escalated inquiries from other PA/secretarial staff
* Support for GPPM admin group in coordinating internal and external meetings/conferences so that they run efficiently, including scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available
* Support for communications, town hall meetings, distribution of documents/presentation materials and official information releases, plus distribution to required partners



Skills & Experience:

Being a confident individual, you will enjoy working with partners across all levels of our organization, including different time zones and with people from many cultures. Having experience coordinating cross-functional teams, you are used to working independently and setting administrative processes. You are a problem solver. The sophisticated diary arrangements will require you to have strong influencing skills with the ability to engage relevant people globally in developing solutions; your patience and flexibility will be highly advantageous. Confidentiality is paramount.



Essential

* Prior experience supporting senior managers in a fast-paced company setting
* Strong interpersonal skills
* Experience supporting cross-functional teams and working in a global environment.
* Excellent written and spoken communication skills
* Proven track record to develop knowledge in relation to administrative/business support activities in the relevant area
* Experience with Microsoft Office software and centralized data systems/platforms e.g. for document storage, travel booking and expense management



Desirable

* Project or governance coordination/ administration experience. Understanding of the AstraZeneca project operating model.
* Experience working in project management or portfolio management team.
* Relevant vocational qualifications or equivalent experience
* Team leadership skills



Are you already imagining yourself joining our team? Good, because we are looking forward to seeing your application before the 18th of May!