Senior Administrator, AstraZeneca

Presentation
On behalf of our client AstraZeneca we are now looking for a Senior Administrator. The mission will start in now or after agreement and go on to the end of 2017 with great possibilities for extension.

AstraZeneca is a major international healthcare business engaged in the research, development, manufacture and marketing of prescription pharmaceuticals and the supply of healthcare services. AstraZeneca is proud to offer a unique workplace culture that inspires innovation and collaboration. Co-workers are empowered to express diverse perspectives - and are made to feel valued, energized and rewarded for their ideas and creativity

If you are interested, apply now!

Arbetsuppgifter
Description:
- Provides a high quality, professional PA and administrative service, aligned to business needs, to customers which include either Project Leaders, Strategy Lead, Head of Departments and staff in respective functions.
- Provides a professional point of contact for the departments specifically supported both internally and externally and actively promotes effective global communication.
- Demonstrates the ability to respond to complex requests on behalf of customer and work independently with little or no day to day direction required. As such, takes a proactive approach to all PA accountabilities. Contracts appropriately with customers and able to challenge appropriately and think strategically about the wider impact and implications of a task or activity.

Accountabilities:
- Has an interest and willingness to understand business needs to make best use of customers’ time
- A need to independently and proactively plan ahead, challenges meeting plans and makes changes to ensure best use of time
- Understands the customers’ preferred ways of working and adapts approaches accordingly
- Prioritizes own work to reflect the priorities of the customer
- Organizes meeting logistics and arrange visit program/meetings for visitors
- Proactive in all aspects of travel arrangements and support with customer’s expenses in a timely manner
- Works with Cost Centre Manager to monitor spend, highlight trends
- Raises purchase orders as required and timely reconciliation of invoices
- Manage functional administration information e.g. org charts

Administrative team contribution:
- Is an active member of the Administrative team, works collaboratively with colleagues to support the CVMD iMed
- Acts as a role model, buddy & mentor providing guidance and on-the-job coaching to team colleagues
- Proactive involvement in the development and maintenance of processes & initiatives within the administration team, promoting best practice and leading improvement projects
- Takes responsibility for the deployment of new processes within the administration team
- Develops personal expertise in systems used within AZ and acts as Subject Matter Experts/Super user
- Proactively shares knowledge within the team

Technology/ IT skills:
- Maintains an awareness of new systems with potential impact on customers and develops personal expertise in new systems where appropriate
- Expert in the use of appropriate IT systems for example:
o Current Conferencing technology platforms
o MS Office
o Independent creation of PowerPoint presentations on behalf of customer
o Travel Booking Systems


Utbildning/erfarenhet
Minimum Requirements – Education and Experience:
• 5+ years experience of providing full administrative support to senior customers
• Excellent written and verbal communication skills both in English and Swedish
• Excellent administrative, interpersonal, time management and organizational skills
• Courageous leadership skills

Skills and Capabilities:
• Independent, proactive thinker who uses own initiative and demonstrates a ‘can do’ positive attitude
• Organised with ability to multi-task and prioritize
• Excellent team skills and the ability to build relationships at all levels
• Concern for standards – ‘right first time’
• Delivery and result focused
• Continuous improvement focused
• Problem solving & solution focused
• Flexibility, adaptability & resilience
• Assertiveness
• Attention to details
• Self awareness
• Excellent communication
• Demonstrates highest level of confidentiality and discretion
• Coaching /mentoring skills


Förmåner
We take good care of our consultants and we offer social activities, as well as help in planning your future career. Your consultant manager is well experienced from your field, and knows how to get the most out of your assignment.

As a Poolia employee, you are included in the requirements concerning agreements on terms of employment by Unionen. Moreover, you get a grant for working out at your choice of place. You are also covered by a health insurance.

Företagsbeskrivning
Poolia Life Science can offer several opportunities for skilled people with a background in biochemistry, chemical engineering or science. We work with Sweden’s leading pharmaceutical and life science companies. So whether you’re interested in research, regulatory affairs, quality assurance, environmental and quality control, sales and marketing, or just want a career change, we have the job for you.

Working as a consultant suits whoever wants to get a lot of experience in a short period of time. We offer you the chance to work with well-known brands at renowned companies where you can develop your skills. If you’re looking for a world of exciting assignments and new contacts, you’ll like being a consultant.

Sluttext
If you are interested, apply now!

Language
en-GB