Senior Project Coordinator

For our client in Malmö we are looking for a Senior Project Coordinator


Assignment description
Background
With the ongoing transformation work, we need to accelerate the business and people performance in all dimensions with alignment and coordination. The volume of administration and support is not managed within existing capacity and therefore it has been decided to strengthen the support to the Digital manager and the Digital mgmt. team in general.


The scope of the consultant services is to assist our client in
• Lead specific assignments, projects and events connected to the agenda
• Calendar management including coordinate and support in content and preparation, minutes, follow up on actions, room bookings, office equipment, technical support, catering, etc.
• Office finance support including expense claims, invoice management, legal authority document etc.
• Support with travel, bookings, expenses, visa etc.
• Secure that documents, platforms and distribution lists are updated and communicated
• Support with other administrative tasks


Desired knowledge, experience, competence, skills etc
• Preferably academic degree within business administration or corresponding relevant work experience
• Experience from leading/coordinating projects and assisting/supporting roles for executives (global experience would be beneficial)
• Capability to act with a holistic as well as detailed view/perspective
• Master Microsoft Office 365
• Ability to build trustful relationships with a very high level of integrity in both business and people
• Ability to be proactive and take responsibility from start to end, achieve goals, handle multiple topics and changing priorities/deadlines
• Ability to take responsibility and be solution oriented
• Ability to be very well-organized and structured
• Ability to communicate in a clear and simply way including strong communication skills in English (verbal and written)


What 3 things from the box above are most important?
• Ability to build trustful relationships with a very high level of integrity in both business and people
• Experience from leading/coordinating projects and assisting/supporting roles for executives
• Ability to be proactive and take responsibility from start to end, achieve goals, handle multiple topics and changing priorities/deadlines


This is a full-time consultancy position through Incluso in Malmö. Start: ASAP and 6 months contract to begin with and then good possibilities of extension.


For more information, please contact Marianne Nilsson, recruiter at Incluso.