Team Assistant

The Machine Directorate at the European Spallation Source (ESS) in Lund, Sweden, invites applications for a Team Assistant.

Description of directorate/division
The Accelerator Division is responsible for the design, construction, commissioning and operation of the ESS accelerator. The pulsed superconducting linac, to be built in Lund, will produce a 5 MW average power proton beam, driving the world’s most powerful neutron source.

The Integrated Control System division is responsible for the design, construction, commissioning and operation of control systems for the ESS facility including Accelerator, Target, Neutron Scattering Instruments and Conventional Facilities.

Our work environment is characterised by fast growth, high rate of work, and an international atmosphere with highly academic personnel. The candidate must therefore enjoy the diversity of such a set up and have a personality suited for the challenges it holds. In this growing organisation you will have the possibility to be part of developing new routines and processes. Our work environment is exciting and forward-thinking and relies heavily on personal initiative. 

Description of main responsibilities


• Provide administrative support to Accelerator Division and Integrated Control System Division

• Organize the administrative work, implement and adjust routines

• Make preparations for the arrival of new staff

• Arrange meetings and workshops

• Make arrangements for visitors

• Process invoices, reimbursements, and purchase requests

Working hours are standard office hours, but occasionally you will need to be flexible and work evenings due to meeting arrangements and hard workload.

Qualifications


• Solid experience from a similar role

• Well-organised and structured

• Positive and confident person with good interpersonal skills

• Calm, even in a stressful atmosphere

• Cope well with heavy workload

• Proficient computer skills

• Experience of working in an international environment is essential

• Oral and written English and Swedish skills are a prerequisite; knowledge of other European languages would be an advantage

You as a person:

We truly believe that to enjoy and perform in this position, you consider these following competencies as a significant part of your character:



• Flexible

• Organised

• Positive

• Cooperative

What ESS can offer
At ESS we offer people with talent and passion a unique opportunity to be involved in the development and building of a world leading facility for materials research.
Besides attractive employment and relocation conditions, the flexibility to balance work life with private life and good opportunities to further enhance your skills; you will also enjoy being part of an organisational culture that promotes and supports internal career growth.
We pride ourselves in having successful collaboration across different functions, and as the facility continues to grow we will keep nurturing the international and vibrant environment welcoming people from all across the world.
Duration & Location
The position is permanent with six months initial probationary period. Your work place will be situated in Lund, Sweden. The position is to be filled as soon as possible. 

Application & Contact
Please provide your curriculum vitae and covering letter in English by clicking on “apply” and following the instructions. Please note we only accept applications via the ESS website.
The deadline for applications is 12th of January 2014.

For further information regarding the position, please contact Team Assistant, Gunilla Jacobsson, gunilla.jacobsson[at]esss.se. For further information regarding the recruitment process, please contact HR Officer, Charlotta Olsson, charlotta.olsson[at]esss.se.

We look forward to receiving your application.